Automated Inflatable Office Deposit Reminders
Every morning, WebRun opens Inflatable Office, finds bookings within the next 7 days that still show no deposit on file, checks the actual payment status in Stripe, and drafts a polite deposit reminder in Gmail for each customer with the amount due, leaving every message unsent for your review.
How do I automatically chase unpaid deposits on bounce house bookings?
Every morning, WebRun opens Inflatable Office, finds bookings within the next week with no deposit on file, and checks Stripe to confirm the deposit truly has not been paid. It then drafts a polite reminder in Gmail for each customer with the amount due and a payment link, leaving every message for your review before it sends.
- Unpaid deposits get flagged a week out, not the day before the event
- Reminders only draft after a live Stripe check, so paid customers are skipped
- No payment request reaches a customer without your team reviewing it first
Built for bounce house rental operators · party and event rental businesses · inflatable rental office staff · mobile rental companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.inflatableoffice.comin a real browser with your saved login - no setup, no API keys. -
1
Inflatable Office - find bookings with no deposit on file
inflatableoffice.com
WebRun opens Inflatable Office to find bookings with no deposit on file. - Open Inflatable Office and filter bookings to those confirmed within the next 7 days
- Identify bookings where the deposit is marked unpaid or missing
- Capture the customer name, email, event date, package, and deposit amount due
Done when Every booking in the next 7 days with no deposit on file is listed with its details.
-
2
Stripe - confirm the live payment status
stripe.com
WebRun opens Stripe to confirm the live payment status. - Check Stripe for a matching payment on each flagged booking
- Confirm whether the deposit truly has not been paid, or simply was not marked in Inflatable Office
- Drop any booking where Stripe shows the deposit already collected
Done when Every flagged booking has a confirmed, live deposit status from Stripe.
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3
Gmail - draft a deposit reminder for review
gmail.com
WebRun opens Gmail to draft a deposit reminder for review. - Draft a polite deposit reminder for each customer, naming the event date and the amount due
- Include your payment link so they can pay online
- Leave every email as a draft for your review. Do not send without approval
Done when A deposit reminder draft is waiting in Gmail for every booking still missing a deposit.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers without me approving it first?
No. Every deposit reminder is created as a Gmail draft and left unsent. Nothing reaches a customer until your team reviews and sends it.
What if the customer paid but Inflatable Office was not updated?
WebRun checks the live payment status in Stripe before drafting anything, so a deposit that was actually collected but not marked in Inflatable Office will not get a reminder drafted for it.
How close to the event does it start chasing a deposit?
By default it flags bookings within 7 days of the event with no deposit on file, but you can widen or narrow that window when you set up the workflow.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.