Never miss a care-plan reauthorization deadline
Every Monday, WebRun opens AlayaCare, finds active clients whose care plans are due for review or payer reauthorization within 30 days, posts an internal Slack digest to the clinical team, and drafts a reauthorization summary per client in Gmail for the clinician to review before any payer communication.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track care-plan reauthorization due dates for home care clients?
Every Monday, WebRun checks AlayaCare for care plans due for review or reauthorization within 30 days. It posts an internal Slack digest to the clinical team ranked by urgency, then drafts a reauthorization summary in Gmail for each client. No communication is sent to a payer until the clinician reviews and approves it.
- No care-plan authorization expires unnoticed within 30 days
- Clinicians get a ranked deadline list every Monday morning
- Reauthorization drafts are ready for one-click review and send
Built for home care agencies · home health clinicians · care coordinators · billing managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.alayacare.comin a real browser with your saved login - no setup, no API keys. -
1
AlayaCare - find care plans due for review
alayacare.com
WebRun opens AlayaCare to find care plans due for review. - Open AlayaCare and navigate to the client care plan list
- Filter for active clients with a care-plan review or reauthorization date within the next 30 days
- Note the client name, payer, authorization end date, and assigned clinician for each
- Sort by most urgent first
Done when Every care plan due within 30 days is listed with client, payer, and deadline details.
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2
Slack - post internal clinical deadline digest
slack.com How to Automate Slack
WebRun opens Slack to post internal clinical deadline digest. - Post a weekly care-plan deadline digest to the clinical Slack channel
- List each client with their payer, deadline, and assigned clinician
- Tag clinicians directly for any care plan expiring within 7 days
- Include a count of total plans due this month
Done when The clinical team has this week's reauthorization deadline list in Slack.
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3
Gmail - draft reauthorization summaries for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reauthorization summaries for review. - Draft a reauthorization summary email for each client, including current care plan goals, service hours, and payer requirements
- Address each draft to the assigned clinician with the payer contact copied in the template
- Save every draft in Gmail for the clinician to review, edit, and send
- Do not send any draft automatically
Done when One Gmail draft reauthorization summary exists per client, ready for clinician review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit reauthorization requests to payers on its own?
No. Every reauthorization draft is saved in Gmail for the assigned clinician to review, edit, and send. Nothing is submitted to a payer without explicit clinician approval, protecting clinical accuracy and compliance.
How far in advance does it flag care plans?
It flags care plans due for review or reauthorization within 30 days, with critical reminders for plans expiring within 7 days. The look-ahead window can be adjusted when you configure the workflow.
Which payers and plan types does it cover?
It reads all active care plans in AlayaCare regardless of payer type, including Medicaid, private pay, long-term care insurance, and any custom payer your agency has configured.
Related templates
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