Automated Caregiver Credential Expiry Alerts
Every morning, WebRun opens AxisCare, scans every active caregiver's credential records for licenses, CPR cards, and certifications expiring within 60 days, posts an internal Slack digest to the compliance channel, and drafts a renewal reminder email per caregiver for a coordinator to review and send.
How do I automatically track caregiver credential and license expiry dates?
Every morning, WebRun checks AxisCare for caregiver licenses, CPR cards, and certifications expiring within 60 days. It posts an internal Slack digest sorted by urgency, then drafts a renewal reminder email for each flagged caregiver in Gmail. No email is sent until a coordinator reviews and approves it.
- No caregiver credential lapses unnoticed before the expiry date
- Compliance team sees a ranked risk list in Slack every morning
- Renewal emails are ready to send in one click after coordinator review
Built for home care agencies · home health agencies · HR coordinators · compliance officers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.axiscare.comin a real browser with your saved login - no setup, no API keys. -
1
AxisCare - scan credential expiry dates
axiscare.com
WebRun opens AxisCare to scan credential expiry dates. - Open AxisCare and navigate to the Caregiver list
- For each active caregiver, read credential expiry dates for licenses, CPR, TB tests, and required certifications
- Flag any credential expiring within 60 days and note the caregiver name, credential type, and exact expiry date
- Skip caregivers with no credentials due within 60 days
Done when Every at-risk credential is listed with caregiver name, type, and days remaining.
-
2
Slack - post internal compliance digest
slack.com
WebRun opens Slack to post internal compliance digest. - Post a structured digest to the compliance Slack channel listing each flagged caregiver and credential
- Sort by most urgent first, with expiry date and days remaining clearly shown
- Tag the compliance coordinator if any credential expires within 14 days
Done when The compliance team has today's credential risk list in Slack.
-
3
Gmail - draft renewal reminders for review
gmail.com
WebRun opens Gmail to draft renewal reminders for review. - Draft a polite renewal reminder email for each flagged caregiver, naming the specific credential and expiry date
- Leave every draft in the Gmail Drafts folder for a coordinator to review before sending
- Do not send any email automatically
Done when One Gmail draft exists per flagged caregiver, ready for coordinator review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder emails to caregivers automatically?
No. Every reminder is drafted in Gmail and held for a coordinator to review before sending. Nothing goes to a caregiver without human approval, protecting caregiver privacy and agency tone.
How far in advance does it flag credentials?
By default it flags credentials expiring within 60 days, giving coordinators ample lead time. The window is adjustable when you set up the workflow.
What credential types does it track?
It reads whatever AxisCare stores: state licenses, CPR cards, TB tests, first aid certifications, and any custom credential fields your agency has configured.
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