Automated Grant Disbursement Status Digest
Every Monday, WebRun opens Submittable, reads the disbursement status and fund drawdown data for every active award, cross-references the amounts against QuickBooks, and posts a reconciled digest to Slack so your finance and grants teams start the week with a clear picture of where every grant dollar stands.
How do I get a weekly reconciled digest of grant disbursement status?
WebRun reads disbursement and fund drawdown data for every active grant in Submittable each Monday, cross-references the amounts against QuickBooks to catch discrepancies, and posts a reconciled digest to Slack. Finance and grants teams start every week knowing exactly where each grant dollar stands and which items need attention.
- Finance and grants teams start every Monday with a complete, reconciled disbursement picture
- Discrepancies between Submittable and QuickBooks surface before they become audit findings
- Overdue scheduled disbursements are flagged so nothing is paid late
Built for grantmakers · foundation finance officers · grant program managers · nonprofit finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.submittable.comin a real browser with your saved login - no setup, no API keys. -
1
Submittable - read disbursement and drawdown status
submittable.com
WebRun opens Submittable to read disbursement and drawdown status. - Open Submittable and navigate to the awards and disbursements section
- Read the disbursement schedule, amounts released, and outstanding balance for each active award
- Flag any scheduled disbursement that is overdue or pending approval
- Capture the grantee name, award total, amount disbursed to date, and next scheduled payment
Done when Every active award has its disbursement status and outstanding balance captured.
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2
QuickBooks - cross-reference payment records
- Open QuickBooks and locate grant disbursement transactions for the current period
- Verify that amounts recorded in QuickBooks match the disbursed totals in Submittable
- Flag any discrepancy where the two records do not match for finance team review
Done when Disbursement amounts in Submittable and QuickBooks have been compared and discrepancies flagged.
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3
Slack - post reconciled digest
slack.com
WebRun opens Slack to post reconciled digest. - Post the reconciled disbursement digest to the finance and grants channel
- List each award with its total, amount disbursed, balance remaining, and next scheduled payment
- Highlight any overdue disbursements or reconciliation discrepancies at the top of the message
Done when Finance and grants staff have this week's disbursement digest and flagged items in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it release any payments or initiate any transfers?
No. WebRun reads and reconciles disbursement data only. It never initiates a payment, moves funds, or approves a disbursement. All payment actions remain with your finance team.
What happens if there is a discrepancy between Submittable and QuickBooks?
It flags the mismatch at the top of the Slack digest so your finance team can investigate and reconcile manually before the end of the week.
Can it track disbursements across multiple grant programs at once?
Yes. It reads all active awards in Submittable in a single Monday run, so all programs are covered in one digest regardless of how many you manage.
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