Automated Submittable Application Status Digest
Every morning, WebRun opens Submittable, counts applications by stage across all active programs, including received, under review, awaiting decision, and awarded or declined, logs a snapshot to a Sheets dashboard, and posts a concise digest to Slack so your team and leadership know the pipeline status at a glance.
How do I get a daily digest of grant application status across all Submittable programs?
WebRun opens Submittable every morning, counts applications at each stage across all active grant programs, logs a dated snapshot to a Google Sheets dashboard, and posts a concise digest to Slack. Leadership and program staff see the full pipeline, flagged bottlenecks, and a link to the detailed breakdown, all before 9 AM.
- Leadership sees a complete pipeline count every morning without logging into Submittable
- Review bottlenecks are flagged before they delay decisions for applicants
- A growing Sheets history enables trend analysis on review velocity over time
Built for grantmakers · foundation leadership · grant program managers · nonprofit grants directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.submittable.comin a real browser with your saved login - no setup, no API keys. -
1
Submittable - count applications by stage and program
submittable.com
WebRun opens Submittable to count applications by stage and program. - Open Submittable and navigate to the submissions dashboard
- For each active program, count applications in each stage: received, in review, awaiting decision, awarded, and declined
- Note any program where the review queue has grown or where decisions are overdue compared to the prior day
Done when Application counts by stage are captured for every active program.
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2
Google Sheets - log daily pipeline snapshot
google.com
WebRun opens Google Sheets to log daily pipeline snapshot. - Open the grant pipeline dashboard sheet
- Append a dated snapshot row for each program with counts per stage
- Flag any program where the ratio of reviewed to received applications has dropped below 80 percent
Done when Today's pipeline snapshot is logged to the dashboard sheet for trend tracking.
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3
Slack - post status digest to team channel
slack.com
WebRun opens Slack to post status digest to team channel. - Post a daily digest to the grants team channel summarizing total applications received, under review, and decided across all programs
- Highlight any program where decisions are overdue or the review queue has grown significantly
- Include a link to the Sheets dashboard for the full breakdown
Done when The team has today's pipeline digest in Slack with a link to the dashboard.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact applicants or share any application data externally?
No. The digest is posted only to your internal Slack channel and logged to your internal Google Sheet. No application data is shared with anyone outside your organization.
Can it cover multiple grant programs in the same digest?
Yes. It reads all active programs in Submittable in a single run and produces a unified digest that shows counts per stage for each program side by side.
How far back does the Sheets dashboard go?
It appends a dated snapshot each morning, so the dashboard builds a running history from the day you set it up. You can use the historical rows to track review velocity over time.
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