Automated Submittable Grant Deadline Tracking
Every morning, WebRun opens Submittable, reads each active grant program's submission deadline, flags any closing within 7 days, logs the details to a Google Sheet, and posts a prioritized digest to your Slack channel so nothing falls through.
How do I automatically track grant application deadlines in Submittable?
WebRun checks Submittable every morning, reads the deadline for each active grant program, and flags any closing within 7 days. It logs the details to Google Sheets and posts a ranked digest to Slack so your grants team always knows exactly which programs need attention that day.
- No grant deadline is missed because it surfaced in a daily Slack digest
- Deadline data is logged to Sheets for reporting and audit
- Programs closing within 48 hours receive an extra flag automatically
Built for grantmakers · grant program managers · nonprofit program officers · foundation staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.submittable.comin a real browser with your saved login - no setup, no API keys. -
1
Submittable - read active program deadlines
submittable.com
WebRun opens Submittable to read active program deadlines. - Open Submittable and navigate to the Programs dashboard
- Read the submission deadline and current application count for each active program
- Flag any program whose deadline falls within the next 7 days
- Note the program name, deadline date, and days remaining for each flagged program
Done when Every active program deadline has been read and those closing within 7 days are flagged.
-
2
Google Sheets - log deadline details
google.com
WebRun opens Google Sheets to log deadline details. - Open the grant deadline tracking sheet
- Append a new row for each flagged program with the name, deadline, days remaining, and application count
- Update any existing rows where the days remaining has changed
Done when The tracking sheet reflects today's deadline status for all flagged programs.
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3
Slack - post prioritized digest
slack.com
WebRun opens Slack to post prioritized digest. - Post a ranked digest to the grants channel listing programs by days remaining, closest first
- Include the program name, deadline, and current application count for each
- Add a note for any program closing within 48 hours
Done when The team has today's deadline digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How far out does it flag deadlines?
It flags any grant program closing within the next 7 days by default, and adds an extra alert for anything closing within 48 hours. You can adjust the window to match your team's review cycle.
Will it contact applicants about the deadline?
No. WebRun only posts an internal Slack digest for your team. Any outbound communication to applicants is never sent automatically.
What if a program's deadline changes in Submittable?
It reads the live deadline from Submittable each morning, so any change made there is reflected in the next digest automatically.
Related templates
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