Automated Party Review Request Emails
Every morning, WebRun finds parties and group events completed in the past 24 to 48 hours in ROLLER, drafts a warm personalised review request email for each host, logs the outreach in Google Sheets, and queues the drafts in Gmail for your team to review and send.
How do I automatically request reviews after parties at my entertainment center?
Every morning, WebRun finds parties and group events completed in the last 24 to 48 hours in ROLLER and drafts a warm, personalised review request email in Gmail for each host. It logs every outreach in Google Sheets to prevent duplicates, giving your team a daily queue of ready-to-send review requests while the experience is still fresh.
- Review requests go out while the party memory is fresh, increasing response rates
- No recently completed party goes without a review ask
- Duplicate outreach is prevented automatically via the outreach log
Built for trampoline parks · arcades · bowling centers · mini-golf venues · family entertainment centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
roller.softwarein a real browser with your saved login - no setup, no API keys. -
1
ROLLER - find recently completed parties
roller.software
WebRun opens ROLLER to find recently completed parties. - Open ROLLER and find party and group event bookings completed in the last 24 to 48 hours
- Capture the host name, email, event type, and date
- Skip any bookings already marked as review request sent in the outreach log
Done when All recently completed parties are identified and duplicates are excluded.
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2
Google Sheets - log review outreach
google.com
WebRun opens Google Sheets to log review outreach. - Open the review outreach log in Google Sheets
- Add a row for each new party with the host name, event date, and status set to Pending
- Check the log to avoid sending a second request to the same guest
Done when Each new party is logged and deduplication is confirmed.
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3
Gmail - draft personalised review request
gmail.com
WebRun opens Gmail to draft personalised review request. - Draft a warm, short review request addressed to the host by name
- Reference the party date and event type to make it personal
- Include a direct link to your Google or Facebook review page
- Save as a draft - do not send without team review
Done when A personalised draft review request is queued in Gmail for each recent party.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the review request without my approval?
No. Every review request is saved as a Gmail draft for your team to review and send. Nothing is sent to a guest without a human approving it first.
How does it avoid sending the same guest two requests?
WebRun checks the Google Sheets outreach log before drafting. Any host already logged as contacted is automatically skipped, so no one receives a duplicate.
Which review platforms does it link to?
You set your preferred review link (Google, Facebook, Yelp, or your own platform) once during setup, and WebRun includes it in every draft.
Related templates
Put this on autopilot.
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