Automated Standby Generator Maintenance Reminders
Every Monday, WebRun opens Housecall Pro, finds customers whose standby generator last received service 10 to 12 months ago, drafts a maintenance reminder email for each, and logs the outreach list to a Google Sheet so no generator service interval is missed.
How do I automatically remind customers when their standby generator needs maintenance?
WebRun checks Housecall Pro every Monday for customers whose standby generator last received service 10 to 12 months ago, drafts personalized maintenance reminder emails in Gmail for your team to review, and logs every contact to a Google Sheet. Generators stay on a regular service schedule and customers are protected from unexpected failures before storm season.
- Every standby generator is serviced on schedule before the next storm season
- Recurring generator service jobs fill the calendar without manual list building
- Customers appreciate proactive outreach and are less likely to shop around
Built for electrical contractors · generator service technicians · residential electricians · electrical service companies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
pro.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - identify generators due for service
housecallpro.com
WebRun opens Housecall Pro to identify generators due for service. - Open Housecall Pro and filter jobs by type to Generator Service or Generator Maintenance
- Find customers whose last generator service job was completed 10 to 12 months ago
- Capture customer name, property address, contact email, generator make and model if recorded, and last service date
- Exclude customers who already have a generator service job scheduled or completed in the past 90 days
Done when A list of customers due for generator service in the next 60 days is ready.
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2
Gmail - draft maintenance reminder emails
gmail.com
WebRun opens Gmail to draft maintenance reminder emails. - Draft a reminder email for each customer noting that their standby generator is approaching its annual service interval
- Reference the generator make or model and the last service date if available
- Include key talking points: annual load testing, oil and filter change, battery inspection, transfer switch test
- Add a call to action to schedule service before storm season
- Save each email as a draft in Gmail for review before sending
- Never send generator reminder emails automatically
Done when A personalized service reminder draft is ready in Gmail for each due customer.
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3
Google Sheets - log the service outreach list
google.com
WebRun opens Google Sheets to log the service outreach list. - Append each customer to the generator maintenance outreach sheet with name, address, email, generator model, last service date, and outreach status
- Set status to Draft Ready so the team can book service calls and mark completions
Done when The outreach sheet is updated with this week's generator service candidates.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact customers automatically when their generator is due?
No. Every reminder email is placed in Gmail as a draft. Your team reviews it and decides whether to send, call, or schedule the service visit directly.
What information does it include about the generator in the reminder?
It pulls the generator make, model, and last service date from Housecall Pro and references them in the email, along with the key service items: oil change, filter replacement, battery inspection, and transfer switch test.
Can it track biennial or other service intervals, not just annual?
Yes. You can configure the service interval window when setting up the workflow. Common options are 10 to 14 months for annual service and 22 to 26 months for biennial service.
Related templates
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