Automated Dance Season Registration Reminders
Each Monday during the registration window, WebRun opens DanceStudio-Pro, finds currently enrolled families who have not yet registered for the upcoming season, drafts a personalised reminder email for each one, and posts your team a Slack summary to review and send.
How do I automatically remind families to re-register for the new dance season?
WebRun checks DanceStudio-Pro each Monday during the registration window, finds families currently enrolled who have not yet signed up for the new season, and drafts a personalised reminder email for each one in Gmail. Your staff reviews and sends the drafts, with a Slack summary highlighting which classes are filling fastest.
- Families are reminded to register before classes fill, reducing last-minute drop-offs
- Staff send pre-written personal drafts instead of composing each email from scratch
- Classes filling fast are flagged weekly so staff can prioritise outreach
Built for dance studio owners · studio enrollment staff · dance school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.dancestudio-pro.comin a real browser with your saved login - no setup, no API keys. -
1
DanceStudio-Pro - find current families not yet re-enrolled
dancestudio-pro.com
WebRun opens DanceStudio-Pro to find current families not yet re-enrolled. - Open DanceStudio-Pro and view the current season's active enrollment list
- Cross-reference with the upcoming season's enrollment to find families not yet registered
- Prioritise families enrolled in classes that are filling quickly
- Capture each family's name, student name, current classes, and contact email
Done when Every current family who has not yet re-enrolled for the new season is listed.
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2
Gmail - draft registration reminder per family
gmail.com
WebRun opens Gmail to draft registration reminder per family. - Draft a personalised registration reminder for each family, referencing their current classes
- Include the registration opening date, a clear link to register, and a note about spots filling up
- Mention any early-bird deadline or sibling discount if applicable
- Save every email as a Gmail draft for staff review before sending
Done when A review-ready reminder draft exists in Gmail for each unregistered current family.
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3
Slack - post weekly reminder summary to team
slack.com
WebRun opens Slack to post weekly reminder summary to team. - Post a Slack summary listing the count of unregistered families and the drafts awaiting review
- Highlight classes closest to capacity so staff know which urgently need families to register
Done when Staff have a weekly Slack summary of pending registration reminders.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send registration reminders to families automatically?
No. Every reminder is saved as a Gmail draft. Your staff reviews and sends each one. No email reaches a family without approval.
What if a family has already registered by the time the run happens?
WebRun reads the live enrollment status in DanceStudio-Pro each Monday, so families who registered since the last run are skipped automatically.
How does it know which classes are filling fast?
It reads current enrollment numbers against each class's capacity in DanceStudio-Pro and flags classes above a threshold you set, such as 80 percent full, in the Slack summary.
Related templates
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