Automated Dance Competition Registration and Travel Digest
Every Monday during competition season, WebRun opens The Studio Director, reviews upcoming competition registrations and student participation lists, logs travel and registration status to a Google Sheet, and posts your team a Slack digest of what still needs to be actioned before each event.
How do I keep track of dance competition registrations and travel in one place?
WebRun opens The Studio Director every Monday, reviews all upcoming competition registrations and student participation lists for the next 60 days, updates a Google Sheet tracker with registration and travel status, and posts your team a Slack digest highlighting events with deadlines in the next 14 days so nothing is missed.
- Registration deadlines are flagged two weeks in advance so nothing is missed
- A live Google Sheet gives your whole team visibility of every competition at once
- Staff spend minutes actioning the digest rather than hours compiling status manually
Built for dance studio owners · competition team coordinators · studio administrators · cheer and gymnastics studios
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.thestudiodirector.comin a real browser with your saved login - no setup, no API keys. -
1
The Studio Director - check competition registrations and student lists
thestudiodirector.com
WebRun opens The Studio Director to check competition registrations and student lists. - Open The Studio Director and navigate to the Events or Competition section
- List all upcoming competitions within the next 60 days with their dates and locations
- For each competition, note which students are registered, which are pending, and which have not yet confirmed attendance
- Flag any competition with a registration deadline in the next 14 days
Done when Every upcoming competition has a complete list of registered, pending, and unconfirmed students.
-
2
Google Sheets - update travel and registration tracker
google.com
WebRun opens Google Sheets to update travel and registration tracker. - Open the competition travel tracker Google Sheet, or create a new tab for the current season
- Update each competition row with registration status, student count, and travel notes
- Mark deadline-critical rows in red and fully confirmed rows in green
- Add a last-updated timestamp to each row
Done when The Google Sheet reflects the current registration and travel status for every upcoming competition.
-
3
Slack - post weekly competition digest to team
slack.com
WebRun opens Slack to post weekly competition digest to team. - Post a weekly competition digest to the team Slack channel
- Lead with competitions whose registration deadlines fall within 14 days
- Include a link to the Google Sheet for full detail
- Note the total number of students registered across all upcoming events
Done when Your team has a current competition digest in Slack with a link to the tracker.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it register students for competitions or book travel automatically?
No. This is an internal digest tool. WebRun reads competition data and updates your tracker, but all registrations and travel bookings are completed by your staff after reviewing the digest.
Can it track multiple competitions at the same time?
Yes. It reviews all competitions in The Studio Director with a date within the next 60 days and logs each one separately in the Google Sheet, so your team sees every upcoming event in one view.
What if a competition date or location changes?
WebRun reads the latest data from The Studio Director on each Monday run, so any updates you make there appear in the following week's digest and tracker automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.