Automated Vein Procedure Rebooking Drafts
Every morning, WebRun opens 1st Providers Choice, finds every procedure that was a no show or cancelled the day before, checks Google Calendar for the soonest open slots with the same physician, and drafts a rebooking email in Outlook offering two or three times, left unsent for the front desk to review and send.
How do I automatically rebook vein patients who no show or cancel a procedure?
WebRun checks 1st Providers Choice every morning for procedures that were a no show or cancelled the day before, finds two or three genuinely open times on the treating physician's Google Calendar, and drafts a rebooking email in Outlook with those times. Your front desk reviews and sends each draft, so missed procedures get rebooked fast without a missed message.
- Every no show or cancellation gets a rebooking draft with real open times the same morning
- Front desk offers times that are already confirmed open, no back and forth needed
- Patients who rebook themselves are skipped automatically, no duplicate outreach
Built for vein clinic front desk staff · practice managers · phlebologists · vascular surgery practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.1stproviderschoice.comin a real browser with your saved login - no setup, no API keys. -
1
1st Providers Choice - find missed procedures
1stproviderschoice.com
WebRun opens 1st Providers Choice to find missed procedures. - Open 1st Providers Choice and list every procedure marked no show or cancelled yesterday
- Capture the patient, procedure type, and treating physician for each
- Skip any procedure the patient has already rebooked themselves
Done when Every unrebooked missed procedure from yesterday is listed.
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2
Google Calendar - find open slots
calendar.google.com
WebRun opens Google Calendar to find open slots. - Check the treating physician's calendar for the next available procedure slots
- Pick the two or three soonest open times
- Confirm none of the times conflict with a blocked or holiday day
Done when Two or three real open times are found for each missed procedure.
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3
Outlook - draft the rebooking offer
microsoft.com
WebRun opens Outlook to draft the rebooking offer. - Draft a rebooking email for each patient naming the missed procedure and the open times found
- Ask the patient to reply with their preferred time
- Leave every draft unsent in Outlook for the front desk to review and send
Done when A reviewed, ready-to-send rebooking draft with real open times exists for every missed procedure.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the patient without anyone checking first?
No. WebRun only drafts the rebooking email in Outlook. Your front desk reviews and sends each one, so no patient gets an unattended message.
Are the open times it offers actually available?
Yes. It checks the treating physician's Google Calendar first and only offers times that are genuinely open, so the front desk isn't offering a slot that's already taken.
What if the patient already rebooked on their own?
It checks 1st Providers Choice each morning and skips anyone who has already rebooked, so they don't get a duplicate outreach.
Related templates
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