Automated Coffee Shop Price Change Rollout Checklist
When you trigger a price change rollout, WebRun reads your new prices from Odeko, builds a step-by-step checklist, flags each Square for Restaurants menu item that needs updating, and logs a complete price-change record in Google Sheets so you have a full audit trail of every adjustment.
How do I roll out a coffee shop price change across Square and Odeko without missing a step?
WebRun reads your new supply costs from Odeko, identifies every Square for Restaurants menu item that needs a price adjustment, and logs a full rollout checklist in Google Sheets including cost driver, proposed price, and approval status. No prices are changed in your POS until you explicitly review and sign off.
- Every price change backed by real Odeko supply cost data, not guesswork
- A complete audit log of every repricing decision in Google Sheets
- No POS prices changed without your explicit review and approval
Built for independent coffee shop owners · cafe managers · coffee shop operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
portal.odeko.comin a real browser with your saved login - no setup, no API keys. -
1
Odeko - read new supply costs and confirm price changes
odeko.com
WebRun opens Odeko to read new supply costs and confirm price changes. - Open Odeko and check the current cost for all supply items you are repricing
- Confirm new supply costs that drove the pricing decision
- Note the percentage change in cost for each affected ingredient
Done when New Odeko supply costs are confirmed for every item being repriced.
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2
Square for Restaurants - flag menu items that need price updates
squareup.com
WebRun opens Square for Restaurants to flag menu items that need price updates. - Open Square for Restaurants and go to the Item Library
- Identify every menu item that contains the repriced ingredient
- List the current price and the proposed new price for each item
- Flag items for your review before any change is made in the POS
Done when Every affected menu item is listed with current price, proposed price, and flagged for approval.
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3
Google Sheets - log the full price-change record and checklist
google.com
WebRun opens Google Sheets to log the full price-change record and checklist. - Open the price-change log sheet and add a new row for this rollout
- Log each affected item with: name, current price, proposed price, cost driver, date
- Add a checklist column for each rollout step: Odeko confirmed, Square updated, signage updated, team notified
- Mark the log as pending approval until you sign off on the changes
Done when The full price-change record and rollout checklist are logged in Google Sheets.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it update the prices in Square automatically?
No. WebRun flags the affected items and logs the proposed prices in Google Sheets for your approval. Price changes in Square are only applied after you explicitly review and confirm each one.
What if only some menu items are affected by the ingredient cost change?
WebRun checks each menu item's ingredients in Square against the repriced Odeko supplies and only flags the items that actually contain those ingredients.
Can I use this for a promotional price reduction as well as a price increase?
Yes. The checklist works for any direction of price change. Just trigger the run with the new target price and WebRun builds the rollout log the same way.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.