Automated Bridal Balance Due Reminders
Every Monday, WebRun opens BridalLive to read each bride's order and pickup date, checks the matching invoice status in QuickBooks, finds balances still owed before the gown ships or is collected, and drafts a courteous reminder email in Gmail per bride, left unsent for your review.
How do I remind brides about gown balances due before pickup?
Every Monday, WebRun reads each bride's BridalLive order and pickup date, checks the matching QuickBooks invoice for the balance owed, and drafts a polite payment reminder in Gmail for anyone still owing before pickup. It leaves every draft unsent for you to approve, so balances get collected on time without any money request going out unreviewed.
- Gown balances get settled before pickup, not chased after
- Every reminder states an accurate figure from QuickBooks
- No payment request reaches a bride without your approval
Built for bridal shop owners · bridal shop bookkeepers · salon managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.bridallive.comin a real browser with your saved login - no setup, no API keys. -
1
BridalLive - read orders and pickup dates
bridallive.com
WebRun opens BridalLive to read orders and pickup dates. - Open BridalLive and list open gown and special orders with their pickup or event dates
- Capture each bride's name, order total, and deposit already taken
- Flag orders whose pickup date is approaching within your reminder window
Done when Every open order approaching pickup is listed with its total and deposit.
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2
QuickBooks - check balance owed
- Open QuickBooks and match each bride's invoice to her BridalLive order
- Read the amount paid and the balance still outstanding
- Skip any invoice already paid in full and note the exact balance for the rest
Done when Each approaching order has a confirmed outstanding balance from QuickBooks.
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3
Gmail - draft payment reminders
gmail.com
WebRun opens Gmail to draft payment reminders for approval. - Draft a polite reminder email per bride stating the balance due and the pickup date
- Offer to settle in person or by your usual payment link, and keep the tone warm
- Save each email as a Gmail draft. Leave all drafts unsent for you to approve and send
Done when A payment reminder is drafted and left unsent for every bride with a balance.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email brides about money without my approval?
No. WebRun drafts each balance reminder in Gmail and leaves it unsent. You review the amount and the wording before it goes out, so no payment request reaches a bride on its own.
How does it know the exact balance owed?
It reads the order total and deposit in BridalLive, then matches the invoice in QuickBooks to confirm the amount paid and the balance outstanding, so every reminder states an accurate figure.
What about brides who already paid in full?
It checks the live invoice status in QuickBooks each week and skips anyone paid in full, so only brides with an actual balance get a draft.
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