Automated Bookstore Daily Reconciliation Digest
Every evening, WebRun opens Bookmanager, captures the day's close-out totals by payment type, compares them against the matching entries in QuickBooks, and posts a reconciliation digest to Slack flagging any discrepancies so you can resolve them before the next business day.
How do I automatically reconcile my bookstore till with QuickBooks each day?
WebRun opens Bookmanager every evening for close-out figures, compares them against QuickBooks sales entries by payment type, and posts a reconciliation digest to Slack. Any discrepancies are itemised with the exact variance so you can resolve them before the next day opens.
- Discrepancies between Bookmanager and QuickBooks are spotted the same evening, not at month-end
- A clean daily reconciliation record is built automatically without manual data entry
- Your accounting team gets the digest in Slack without needing to log into either system
Built for independent bookstore owners · bookstore accountants · indie bookseller bookkeepers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
bookmanager.comin a real browser with your saved login - no setup, no API keys. -
1
Bookmanager - pull close-out totals by payment type
bookmanager.com
WebRun opens Bookmanager to pull close-out totals by payment type. - Open Bookmanager and navigate to the end-of-day close-out report
- Capture total cash, card, and gift-card takings for the day
- Note any voids, refunds, or discounts applied during the day
- Record the expected cash-in-drawer figure from the system
Done when All close-out figures from Bookmanager are captured and ready to compare.
-
2
QuickBooks - compare against ledger entries for the day
- Open QuickBooks and find the sales receipts and payments posted for today
- Compare payment totals by type against the Bookmanager close-out figures
- Identify any missing entries, duplicates, or amounts that do not match
- Note the variance amount and payment type for each discrepancy found
Done when All discrepancies between Bookmanager and QuickBooks are identified and quantified.
-
3
Slack - post the reconciliation digest with any discrepancies flagged
slack.com
WebRun opens Slack to post the reconciliation digest with any discrepancies flagged. - Format the reconciliation digest with a matched vs. unmatched summary at the top
- List each discrepancy with the payment type, Bookmanager figure, QuickBooks figure, and variance
- Give a green status if everything reconciles, or flag the total variance amount if not
- Post to your accounting or owner Slack channel
Done when The reconciliation digest is posted to Slack with any discrepancies clearly itemised.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it make changes to QuickBooks entries automatically?
No. WebRun only reads QuickBooks to compare figures. It never creates, edits, or deletes any accounting entries. Corrections are always made by you.
What if there is no discrepancy?
It posts a clean green-status digest confirming everything reconciles, so you still get a complete daily record with no action required.
Can I get the digest by email instead of Slack?
Yes. Configure WebRun to deliver to Gmail instead of Slack during setup, or receive it in both places if you prefer.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.