Automated Bookstore Author Event RSVP Confirmations
When a customer submits an RSVP for one of your author events, WebRun logs the attendee to your Google Sheet event roster, cross-checks the customer record in Bookmanager, and drafts a personalised confirmation email in Gmail for your approval before sending.
How do I automatically confirm author event RSVPs for my bookstore?
When a customer RSVPs for one of your author events, WebRun logs them to your Google Sheets event roster, cross-checks their customer record in Bookmanager, and drafts a personalised confirmation email in Gmail. You review and send the confirmation before it reaches the attendee.
- Every RSVP is logged to your event roster instantly, with running headcount updated
- Personalised confirmations are drafted and ready to send within minutes of each submission
- Capacity is tracked automatically so you never oversell an event by accident
Built for independent bookstore owners · bookstore event coordinators · indie booksellers running author events
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - log the new RSVP to the event roster
google.com
WebRun opens Google Sheets to log the new RSVP to the event roster. - Open the event-roster Google Sheet for the relevant author event
- Append the new RSVP with the customer name, email, phone, number of seats, and submission timestamp
- Update the running headcount for the event and flag if capacity is reached
- Check for duplicate entries by email address and mark if a duplicate is found
Done when The new RSVP is logged in the event roster with headcount updated.
-
2
Bookmanager - cross-check the customer record
bookmanager.com
WebRun opens Bookmanager to cross-check the customer record. - Search Bookmanager customer records for the attendee's email address
- If found, note their customer status and purchase history for personalisation
- If not found, note that they are a new customer for the confirmation email
Done when The customer's record status is confirmed from Bookmanager.
-
3
Gmail - draft a personalised confirmation email for your approval
gmail.com
WebRun opens Gmail to draft a personalised confirmation email for your approval. - Draft a personalised confirmation email naming the event, date, time, and venue
- Include the number of seats reserved and any relevant event details or parking notes
- For existing customers, add a warm note acknowledging their loyalty to the store
- Leave the draft unsent in Gmail for your review before sending
Done when A personalised confirmation draft is queued in Gmail for the new attendee.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation to the customer automatically?
No. The confirmation stays as a Gmail draft for your review. You approve and send it yourself, so no message goes to an attendee without your check.
What happens if the event reaches capacity?
It flags the capacity status in the Google Sheet and notes it in the draft, so you can decide whether to waitlist the attendee or send an alternative message.
Can it handle multiple events at the same time?
Yes. Each event can have its own roster Sheet, and WebRun routes each RSVP to the correct sheet based on the event name captured in the form submission.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.