Route Vendor Bills for Approval
Every few minutes, WebRun checks Bill.com for new vendor bills, reads the vendor, amount, and due date, looks up the correct approver from your routing rules, and sends a structured approval request in Slack - payment only happens after the approver signs off.
How can I automatically route vendor bills through approval before payment?
Every few minutes, WebRun checks Bill.com for new vendor bills, reads the vendor, amount, and due date, looks up the correct approver from your routing rules in Google Sheets, and sends a structured approval request in Slack - payment only happens after the approver signs off.
- Every vendor bill routed to the right approver within minutes
- No payment leaves without explicit human sign-off
- Approval audit trail logged automatically in Google Sheets
Built for finance managers · controllers · operations teams · accounting departments
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.bill.comin a real browser with your saved login - no setup, no API keys. -
1
Bill.com - detect new vendor bills
bill.com
WebRun opens Bill.com to detect new vendor bills. - Open Bill.com Inbox and find bills that arrived since the last run
- For each bill, read the vendor name, invoice number, amount, and due date
- Check whether the vendor is on the approved vendor list
Done when All new bills are captured with vendor details and approval status noted.
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2
Google Sheets - look up approval routing rules
google.com
WebRun opens Google Sheets to look up approval routing rules. - Open the Bill Approval Routing sheet
- Look up the correct approver for the vendor and amount tier
- Note the approval deadline based on the invoice due date
Done when The correct approver and deadline are identified for each new bill.
-
3
Slack - send approval request to the right person
slack.com
WebRun opens Slack to send approval request to the right person. - Send a Slack message to the assigned approver with vendor, amount, due date, and a link to the bill in Bill.com
- Request an Approve or Hold response and note the deadline
- Log the routing action to the sheet for audit purposes
Done when Each approver has received a structured approval request with all the detail needed to decide.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it pay any bills automatically?
Absolutely not. WebRun routes and reports. No payment is initiated - that action happens in Bill.com only after a human approves.
What if the vendor is not on my approved list?
Bills from unrecognised vendors are escalated to a senior approver and flagged with a note that the vendor is new - adding an extra layer of scrutiny.
Can I have different approval thresholds for different amounts?
Yes. Add your amount tiers and corresponding approvers to the routing sheet. WebRun will apply the correct tier automatically for each bill.
Related templates
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