Automated Beverage Distributor Proof-of-Delivery Chaser
Every morning, WebRun opens VIP, finds deliveries marked as complete in the past 72 hours that do not have a confirmed proof of delivery on record, and posts a chase worklist to Slack for the operations team while logging each outstanding POD in a Google Sheets tracker.
How do I automatically chase missing proof-of-delivery records in my beverage distribution operation?
WebRun scans VIP every morning for deliveries marked complete in the past 72 hours that are missing a signed proof of delivery, posts a driver-tagged chase worklist to your Slack operations channel, and logs each outstanding POD in Google Sheets for resolution tracking, so invoice disputes from missing PODs are caught and resolved before billing.
- Missing PODs surfaced every morning before invoices can be disputed
- Operations team has a driver-tagged Slack worklist without any manual delivery audit
- POD resolution tracked in Google Sheets so nothing stays open longer than needed
Built for beverage distributors · operations teams · route managers · beer and wine wholesalers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
apps.vtinfo.com/beveragein a real browser with your saved login - no setup, no API keys. -
1
VIP - find deliveries missing POD
vtinfo.com
WebRun opens VIP to find deliveries missing POD. - Open VIP and filter recent deliveries to those marked complete in the last 72 hours
- Identify which deliveries do not have a signed or confirmed proof of delivery attached
- Capture delivery number, account name, driver, delivery date, and invoice number for each
Done when All deliveries missing a POD in the past 72 hours are listed with account and driver details.
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2
Google Sheets - log outstanding PODs
google.com
WebRun opens Google Sheets to log outstanding PODs. - Append each outstanding POD as a row with delivery number, account, driver, date, and invoice number
- Flag deliveries more than 48 hours old without a POD as urgent
- Track resolution status so the team can mark each POD as received when confirmed
Done when All outstanding PODs are logged in the tracker with urgency flags applied.
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3
Slack - post POD chase worklist
slack.com
WebRun opens Slack to post POD chase worklist. - Post the POD chase worklist to the operations channel, sorted by age with the oldest first
- Tag the responsible driver or route manager for each outstanding POD
- Include the invoice number so ops can link the POD to the billing record
Done when Operations team has the full POD chase worklist in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the driver or account automatically to request the POD?
No. WebRun posts the chase worklist to your operations team, who then contact the driver or account. This keeps a human in the loop for every outbound communication.
What counts as a confirmed proof of delivery in VIP?
WebRun looks for deliveries that do not have a signed POD record attached in VIP. If your team uploads or confirms PODs through a different step, tell WebRun how to identify a confirmed record at setup.
How long does a delivery have before it triggers a chase?
The default is 48 hours after the delivery is marked complete. You can adjust this window at setup to match your team's standard operating procedure.
Related templates
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