Automated AestheticsPro Injectable Stock Alerts
Every morning, WebRun opens AestheticsPro, checks on hand counts for Botox, dermal fillers, and other injectables against your reorder point, logs anything running low in a Google Sheet, and drafts a reorder email to your supplier rep for your practice manager to review before it goes out.
How do I get alerted before injectable stock runs out at my med spa?
WebRun checks your injectable and filler inventory in AestheticsPro every morning, compares on hand counts against each item's reorder point, and logs anything running low in a Google Sheet. It then drafts a reorder email to your supplier rep in Gmail, left unsent for your practice manager to review, so providers never run short mid treatment.
- Low injectable stock is flagged before a provider is caught short
- Reorder emails are ready to send each morning instead of written from scratch
- Repeat shortages stand out because every flag is dated in the tracking sheet
Built for med spa practice managers · injectors · aesthetics inventory coordinators · multi location med spas
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.aestheticspro.comin a real browser with your saved login - no setup, no API keys. -
1
AestheticsPro - check injectable stock levels
aestheticspro.com
WebRun opens AestheticsPro to check injectable stock levels. - Open AestheticsPro inventory and pull on hand counts for every injectable and filler lot
- Compare each item's count against its set reorder point
- Note the lot numbers and expiry dates closest to running out
Done when Every injectable at or below its reorder point is identified with its current count.
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2
Google Sheets - log items running low
google.com
WebRun opens Google Sheets to log items running low. - Append each low stock item to the inventory tracking sheet with its current count and reorder point
- Record the date it was flagged so repeat shortages stand out
- Mark items already on a pending order so they are not flagged twice
Done when The low stock tracking sheet reflects every item currently below its reorder point.
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3
Gmail - draft the reorder email for review
gmail.com
WebRun opens Gmail to draft the reorder email for review. - Draft a reorder email to the supplier rep listing each low stock item and the quantity typically ordered
- Reference the practice's account number if it is on file
- Leave the email as a draft in Gmail for your practice manager to review, adjust, and send. Do not send any order automatically
Done when A reorder email draft is ready in Gmail for practice manager approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place the reorder without approval?
No. WebRun only drafts the reorder email in Gmail. Your practice manager reviews the quantities and supplier details and sends it, or edits it first. Nothing is ordered or charged automatically.
How does it decide what counts as low stock?
It compares each injectable's on hand count in AestheticsPro against the reorder point you set for that item, so the threshold matches how your practice actually uses each product.
Does it track expiry dates too?
Yes. It notes which lots are closest to expiring alongside the count, so your team can prioritize using or reordering stock before it lapses.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.