Automated Direct Deposit Rejection Alerts
Every morning, WebRun opens Payroll Relief to check the direct deposit return report for the prior day's run, pings your processing team in Telegram with the employee, client, and rejection reason for each return, and drafts a Gmail email to the client's payroll contact asking for corrected bank details.
How do I catch and fix rejected direct deposits before an employee misses a paycheck?
Every morning, WebRun opens Payroll Relief and checks for any direct deposit returned from the prior day's run. It pings your processing team in Telegram with the employee, client, and rejection reason, then drafts a Gmail email asking the client for corrected bank details, so a returned deposit gets caught and chased before the employee even notices.
- Rejected deposits are caught within hours, not after an employee complains
- Processing team gets a same day Telegram alert with the reason
- Corrected details requests are drafted and ready before your team asks
Built for payroll service bureaus · accounting firms · payroll processors · client service teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.accountantsworld.com/payroll-reliefin a real browser with your saved login - no setup, no API keys. -
1
Payroll Relief - check for returned direct deposits
accountantsworld.com
WebRun opens Payroll Relief to check for returned direct deposits. - Open Payroll Relief and check the direct deposit return report
- Note the employee, client, amount, and return reason for each rejection
- Confirm whether the return already triggered a manual check
Done when Every rejected direct deposit from the prior run is listed with its reason.
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2
Telegram - alert the processing team
telegram.org
WebRun opens Telegram to alert the processing team. - Send an alert to the processing team channel for each rejection
- Name the employee, client, and return reason
- Flag any rejection without a manual check already issued
Done when Your processing team is alerted the same morning to every rejected deposit.
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3
Gmail - draft the client request for corrected details
gmail.com
WebRun opens Gmail to draft the client request for corrected details. - Draft an email to the client's payroll contact naming the affected employee and the return reason
- Ask for a corrected account or routing number
- Leave the email as a draft. Never send it without review
Done when A corrected details request draft is waiting in Gmail for every affected client.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the client without me?
No. WebRun only drafts the request for corrected bank details in Gmail. You review it and send it yourself, nothing goes to a client automatically.
How fast does it catch a rejection?
It checks the return report first thing every morning, so a rejection from the prior day's run is caught and alerted within hours, not left until the employee complains.
Does it reissue the payment itself?
No. It only alerts your team and drafts the request for corrected details. Reissuing a manual check or replacement payment stays with your team in Payroll Relief.
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