Automated Painting Proposal Follow-Up
Every morning, WebRun opens PaintScout, finds proposals that have been out for 72 hours or more without a signature, drafts a short friendly nudge in Gmail for each prospect, and posts a Slack digest so you can review and send the chasers with one click.
How do I automatically follow up on unsigned painting proposals?
WebRun opens PaintScout each morning, finds proposals unsigned after 72 hours, and drafts a short friendly nudge in Gmail for each prospect. A Slack digest lists every open proposal with its value and days outstanding, and links to your Gmail drafts so you can review and send chasers in seconds.
- No proposal sits unsigned for more than 72 hours without a follow-up
- Every nudge email is personalized with the prospect's project details
- Nothing is sent to a customer without your review and approval
Built for painting contractors · painting company owners · residential painters · commercial painting firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.paintscout.comin a real browser with your saved login - no setup, no API keys. -
1
PaintScout - find unsigned proposals past 72 hours
paintscout.com
WebRun opens PaintScout to find unsigned proposals past 72 hours. - Open PaintScout and filter proposals to Sent or Awaiting Signature status
- Find proposals sent 72 or more hours ago with no signature
- Capture the prospect name, email, proposal total, and days since sent
Done when Every unsigned proposal older than 72 hours is listed with its contact details.
-
2
Gmail - draft a gentle nudge for each prospect
gmail.com
WebRun opens Gmail to draft a gentle nudge for each prospect. - Draft a short, friendly follow-up for each prospect referencing their project and proposal
- Offer to answer questions or adjust the scope if needed
- Save each message as a Gmail draft, do not send
Done when A draft nudge email exists in Gmail for every overdue unsigned proposal, held for review.
-
3
Slack - send you a review digest
slack.com
WebRun opens Slack to send you a review digest. - Post a Slack digest listing each prospect, proposal value, and days outstanding
- Include a link to the Gmail drafts folder for quick one-click review and send
Done when You have today's unsigned-proposal chase list in Slack with drafts ready to approve.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact prospects automatically?
No. Every nudge email is saved as a Gmail draft and held for your review. Nothing reaches a prospect until you approve and send it yourself.
How many times will it follow up on the same proposal?
You control the follow-up cadence during setup. By default it drafts one nudge per proposal at 72 hours, and you can configure additional touchpoints at longer intervals.
What if a prospect already signed or declined?
It reads live proposal status in PaintScout each morning, so signed and declined proposals are skipped automatically and only genuinely open ones are chased.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.