Automated Paint Material Reorder Alerts
Every morning, WebRun reads your upcoming Jobber jobs for the next three days, checks material quantities in your Google Sheets inventory log, identifies anything running low, drafts purchase order emails to your supplier in Gmail, and posts a Slack alert so you can approve the orders before sending.
How do I automatically track and reorder paint and materials before a job runs out?
WebRun reads your Jobber schedule each morning, calculates material requirements for the next three days, checks current stock in your Google Sheets inventory log, and drafts purchase order emails to your supplier in Gmail for anything running low. A Slack alert links you to the PO draft so you can approve before any job is at risk.
- No job is delayed because paint or supplies ran out
- Purchase orders are drafted automatically from the job schedule and inventory log
- Nothing is ordered without your explicit review and approval
Built for painting contractors · painting company owners · painting operations managers · painting crews managing their own supplies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getjobber.comin a real browser with your saved login - no setup, no API keys. -
1
Jobber - read upcoming jobs and material requirements
getjobber.com
WebRun opens Jobber to read upcoming jobs and material requirements. - Open Jobber and pull all jobs scheduled in the next three days
- Capture the job type, surface area, and any material notes for each job
- Calculate estimated material quantities needed across all upcoming jobs
Done when Material requirements for the next three days are calculated from the job schedule.
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2
Google Sheets - check current inventory levels
google.com
WebRun opens Google Sheets to check current inventory levels. - Open the materials inventory sheet and read current stock levels for each paint color and supply
- Compare available stock against requirements for upcoming jobs
- Flag any item where current stock falls below the required amount plus a safety buffer
Done when All materials below the required threshold for upcoming jobs are identified.
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3
Gmail - draft PO emails to supplier for low-stock items
gmail.com
WebRun opens Gmail to draft PO emails to supplier for low-stock items. - Draft a purchase order email to your supplier listing each low-stock item, quantity needed, and job it is required for
- Format the PO clearly with your company details and preferred delivery date
- Save as a draft, do not send
Done when A purchase order draft is saved in Gmail for each low-stock item, unsent and ready for review.
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4
Slack - alert you to approve and send orders
slack.com
WebRun opens Slack to alert you to approve and send orders. - Post a Slack alert listing the low-stock items, quantities needed, and jobs affected
- Include a link to the Gmail draft PO for one-click review and send
Done when You have a Slack alert with the reorder summary and PO draft ready to approve.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place orders with the supplier automatically?
No. Every purchase order is saved as a Gmail draft and held for your review. Nothing is sent or ordered until you approve and send the PO yourself.
How does it know what materials each job needs?
It reads the job type and any material notes you have recorded in Jobber, then applies your standard coverage estimates to calculate quantities. You can refine the estimates in the setup to match your typical job specs.
Where does it track current inventory levels?
It reads from a Google Sheets inventory log that you maintain. Update stock levels after each delivery and deduction, and the reorder logic will stay accurate.
Related templates
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