Automated Painting Final Invoice Collection
When a Jobber job moves to Ready to Invoice, WebRun creates the final invoice in QuickBooks, deducting any deposit already collected, drafts a professional payment-request email in Gmail, and posts a Slack alert so you can review and send before the client wonders where the bill is.
How do I automatically generate and send final invoices for completed painting jobs?
WebRun detects when a Jobber job is ready to invoice, creates the final invoice in QuickBooks with the deposit automatically deducted, and drafts a professional payment-request email in Gmail. A Slack alert links you to the draft so you can review and send, turning every finished job into a clean, accurate bill in minutes.
- Final invoices are created in QuickBooks within minutes of a job being marked complete
- Deposit credit is applied automatically so the balance due is always accurate
- Nothing is sent to the client without your explicit review and approval
Built for painting contractors · painting company owners · residential painters · commercial painting firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.getjobber.comin a real browser with your saved login - no setup, no API keys. -
1
Jobber - detect job ready to invoice
getjobber.com
WebRun opens Jobber to detect job ready to invoice. - Detect when a job status changes to Ready to Invoice in Jobber
- Capture the client name, email, job address, total job value, and any deposit already collected
Done when Job details and deposit credit are captured and ready for invoicing.
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2
QuickBooks - create final invoice with deposit deducted
- Create a new invoice in QuickBooks for the client with the correct job line items
- Apply the deposit as a credit to show the remaining balance due
- Set the payment due date per your standard terms
Done when A final invoice is created in QuickBooks with deposit deducted and balance due shown.
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3
Gmail - draft payment-request email
gmail.com
WebRun opens Gmail to draft payment-request email. - Draft a professional payment-request email to the client with the invoice total and due date
- Include a link to pay online via QuickBooks
- Save as a draft, do not send
Done when A final invoice payment-request draft is saved in Gmail, unsent and ready for review.
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4
Slack - alert you to review and send
slack.com
WebRun opens Slack to alert you to review and send. - Post a Slack alert with the client name, invoice total, and a link to the Gmail draft
- Flag if the invoice is above a high-value threshold for extra review
Done when You have a Slack notification with the final invoice staged and ready to approve.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the invoice or charge the client automatically?
No. The invoice is created in QuickBooks as a draft and the email is held in Gmail for your review. Nothing is sent or charged until you approve and send it yourself.
How does it handle the deposit that was already collected?
It reads the deposit amount from Jobber and applies it as a credit on the QuickBooks invoice automatically, so the balance-due figure is always correct without manual adjustment.
What if the final job cost changed from the original estimate?
Update the job total in Jobber before it moves to Ready to Invoice status. WebRun reads the final figure at run time and builds the invoice from the current values.
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