Total Party Planner Automated Dietary Alert Digest
Every morning, WebRun opens Total Party Planner, reads the guest and RSVP notes for events in the next 7 days, logs every allergy and dietary restriction to a Google Sheets matrix, and posts the kitchen team a Slack digest grouped by event.
How do I automatically track dietary restrictions and allergies for catering events?
WebRun reads every guest and RSVP note in Total Party Planner each morning for events in the next 7 days, pulling out allergies and dietary restrictions as they're logged. It updates a Google Sheets matrix and posts your kitchen team a Slack digest grouped by event, with severe allergies flagged first, so nothing gets missed on event day.
- Severe allergies get flagged at the top of every kitchen digest
- No guest note gets lost between booking and event day
- The allergy matrix stays current with a fresh read every morning
Built for off-premise caterers · executive chefs · catering kitchen managers · banquet culinary teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.totalpartyplanner.comin a real browser with your saved login - no setup, no API keys. -
1
Total Party Planner - read guest notes for upcoming events
totalpartyplanner.com
WebRun opens Total Party Planner to read guest notes for upcoming events. - Open Total Party Planner and filter events to the next 7 days
- Read every guest and RSVP note for mentions of allergies, intolerances, or dietary restrictions
- Capture the guest name, restriction, and severity where noted
Done when Every dietary note for the next 7 days has been read and captured.
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2
Google Sheets - log allergies and restrictions to the matrix
google.com
WebRun opens Google Sheets to log allergies and restrictions to the matrix. - Open the dietary and allergy matrix
- Add or update a row for each guest with their event, restriction, and severity
- Highlight severe allergies so they stand out from preference-only notes
Done when The allergy matrix reflects every dietary note for the next 7 days.
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3
Slack - post the kitchen digest by event
slack.com
WebRun opens Slack to post the kitchen digest by event. - Post a digest to the kitchen channel grouped by event, soonest first
- List each guest's restriction and flag severe allergies at the top
- Link to the full matrix in Google Sheets for the head chef
Done when The kitchen team has this week's dietary digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this replace a conversation with the client about severe allergies?
No. It surfaces every note already on file so the kitchen never misses one, but a severe allergy should still get a direct confirmation call from your team before the event.
What counts as a dietary restriction versus a preference?
It reads the actual wording in each guest note, from a true allergy to a stated preference like vegetarian, and keeps both on the matrix with severity flagged separately.
What if a guest's restriction changes after the digest posts?
The next morning's run re-reads the live notes in Total Party Planner, so any update lands in the matrix and the digest before the event.
Related templates
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