Automated iClassPro Waiver Form Reminders
Every morning, WebRun opens iClassPro, finds students with a missing or expired waiver or safety form ahead of their next scheduled class, drafts a reminder campaign in Mailchimp addressed to those families, and sends the front desk a same day Gmail list so staff can catch any remaining gaps at check in.
How do I automatically chase missing waivers and safety forms at my ninja gym?
WebRun checks iClassPro every morning for students missing a signed waiver or safety form before their next class, drafts a reminder campaign in Mailchimp for those families, and emails the front desk a same day internal list sorted by class time. Staff approve the campaign before it sends, so no ninja steps on the mat without a form on file.
- Missing waivers are caught days before class instead of at check in
- Front desk staff start the day with a sorted list by class time
- No reminder campaign sends without staff approval
Built for ninja warrior gyms · obstacle training gyms · gym front desk staff · risk and safety managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - find students missing a waiver or safety form
iclasspro.com
WebRun opens iClassPro to find students missing a waiver or safety form. - Open iClassPro and check waiver and safety form status for students with a class scheduled in the next 3 days
- Identify anyone with a missing, unsigned, or expired form
- Capture the student, class time, parent contact, and which form is missing
Done when Every student with a missing waiver or safety form is listed with class time and parent contact.
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2
Mailchimp - draft a reminder campaign for those families
mailchimp.com
WebRun opens Mailchimp to draft a reminder campaign for those families. - Draft a reminder campaign addressed to the families with a missing form, naming the student and the deadline to sign
- Include a direct link to complete the waiver or safety form online
- Save the campaign as a draft. Do not schedule or send until staff approves it
Done when A draft reminder campaign is ready in Mailchimp covering every family with a missing form.
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3
Gmail - send the front desk today's missing list
gmail.com
WebRun opens Gmail to send the front desk today's missing list. - Send an internal email to the front desk listing today's students with a missing form and their class time
- Sort the list by class time so staff can catch families at check in
- Note which families already received a Mailchimp reminder
Done when The front desk has today's missing waiver list in their inbox before the first class.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reminder to families without approval?
No. WebRun drafts the reminder campaign in Mailchimp and leaves it unscheduled. A staff member reviews and sends it, so no family is contacted automatically.
Does the front desk list count as sending anything to a family?
No. The Gmail list is internal, sent only to the front desk so they know who to catch at check in. It is never addressed to a family.
What forms does it check?
It checks whatever waiver and safety form status iClassPro tracks for a student, including new signups and any form marked expired, so renewals are caught the same way as first time forms.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.