Get approved handyman estimates onto the calendar
Every Monday, WebRun opens Housecall Pro, finds estimates marked Approved that have no job scheduled after 5 days, drafts a short text nudge in Twilio asking the customer to pick a date, and sends your office a Telegram alert listing every unbooked job so someone can follow up.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get customers to schedule an estimate they already approved?
Every Monday, WebRun opens Housecall Pro and finds estimates a customer already approved but never put on the calendar. It drafts a short scheduling text in Twilio offering open time slots and alerts your office on Telegram with the full unbooked list, so approved work gets scheduled before the customer cools off or calls a competitor.
- Approved jobs get a scheduling nudge before the customer cools off
- Office sees every unbooked approval in one Telegram list every Monday
- No nudge reaches a customer without office approval
Built for handyman businesses · home repair contractors · handyman office managers · field service dispatchers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - find approved, unscheduled estimates
housecallpro.com How to Automate Housecall Pro
WebRun opens Housecall Pro to find approved, unscheduled estimates. - Open Housecall Pro and filter Estimates to Approved status
- Keep only approved estimates with no job on the calendar after 5 days
- Capture the customer name, phone number, job description, and approval date for each
Done when Every approved but unscheduled estimate is listed with its customer and approval date.
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2
Twilio - draft a scheduling nudge
twilio.com How to Automate Twilio
WebRun opens Twilio to draft a scheduling nudge. - Draft a short, friendly text for each customer asking them to pick a date for their approved job
- Offer two or three open time slots pulled from the Housecall Pro calendar
- Queue every text for approval. Never send a scheduling nudge automatically
Done when A scheduling nudge is drafted and queued in Twilio for every unbooked customer.
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3
Telegram - alert your office to the unbooked list
telegram.org How to Automate Telegram
WebRun opens Telegram to alert your office to the unbooked list. - Send your office a Telegram alert listing every approved job still unbooked
- Sort by days since approval so the oldest sit at the top
- Note which nudges are queued and waiting for release
Done when Your office has today's unbooked-job list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text customers to schedule without anyone checking first?
No. Every scheduling nudge is drafted and queued in Twilio. Your office reviews and releases it, so no text reaches a customer unchecked.
How is this different from a regular estimate follow-up?
This workflow only looks at estimates the customer already approved but never put on the calendar. A separate follow-up handles estimates still awaiting a yes or no.
What if the customer already booked over the phone?
It reads the live Housecall Pro calendar each run, so any approved estimate that already has a scheduled job is skipped automatically.
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