iClassPro Automated Gymnastics Incident Alerts
Every few minutes, WebRun checks iClassPro for newly logged incidents or injury notes, immediately posts the key details to a private Slack channel for the head coach and director, and appends a row to a secure Google Sheet incident log so follow-up and reporting are always current.
How do I get instant alerts when a gymnastics incident is logged in my class management system?
WebRun polls iClassPro every few minutes for newly logged incidents or injury notes and immediately posts the details to a private Slack channel for the head coach and director. Every incident is also appended to a secure Google Sheet tracking log with an open follow-up status so nothing slips through and reporting is always current.
- Incidents are escalated to the director within minutes of being logged
- Every incident is recorded in a permanent, searchable log
- Parent outreach is always handled by a human, never by automation
Built for gymnastics gym directors · head coaches · cheer and tumbling studio managers · youth sports risk managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - detect new incident or injury note
iclasspro.com
WebRun opens iClassPro to detect new incident or injury note. - Poll iClassPro every few minutes for any newly created incident report, injury note, or exception flag
- Capture the student name, class, coach present, incident description, time, and severity if noted
- Mark each new incident to avoid re-alerting on the next poll
Done when Each new incident is captured with full details and marked as processed.
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2
Slack - alert head coach and director
slack.com
WebRun opens Slack to alert head coach and director. - Post an alert to the private incidents Slack channel naming the student, class, coach, and a summary of the incident
- Tag the head coach and gym director so they see it immediately
- Include a timestamp and a note that the incident is logged in the tracking sheet
Done when The head coach and director have received an immediate Slack alert for the incident.
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3
Google Sheets - log incident details for follow-up tracking
google.com
WebRun opens Google Sheets to log incident details for follow-up tracking. - Append a row to the incident log with the date, time, student, class, coach, incident summary, and follow-up status set to Open
- Protect the sheet so only authorized staff can edit the log
Done when The incident is recorded in the secure tracking log with an open follow-up status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it notify parents about the incident automatically?
No. WebRun only alerts internal staff via Slack. Any parent communication about an incident is left entirely to the coach and director to handle personally.
How quickly does the alert go out after an incident is logged?
WebRun polls iClassPro every few minutes, so the Slack alert and log entry typically appear within minutes of the incident being recorded in the system.
Can we use the Google Sheet for insurance or regulatory reporting?
The log captures all the key fields including date, time, student, coach, and description. You can export it or share it with your insurer or regulatory contact when needed.
Related templates
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