Auditdata Automated Consumable Reordering
Every morning, WebRun opens Auditdata Manage, checks receiver, dome, and wax guard stock across every clinic, drafts a purchase order in QuickBooks for any item below its reorder point, and sends your team a Telegram summary of what needs ordering so consumables never run dry.
How do I reorder hearing aid receivers and domes before stock runs out?
WebRun checks receiver, dome, and wax guard stock across every clinic in Auditdata Manage each morning and finds anything below its reorder point. It drafts a purchase order in QuickBooks grouped by supplier and sends your team a Telegram summary, so a manager approves each order before it goes out and consumables never run dry.
- Consumables get reordered before a clinic runs out during a fitting
- Purchase orders are reviewed by a manager before they go to suppliers
- Par levels are checked across every location without manual stock counts
Built for hearing aid retailers · audiology practices · clinic operations teams · multi location hearing centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.auditdata.comin a real browser with your saved login - no setup, no API keys. -
1
Auditdata Manage - check consumable stock levels
auditdata.com
WebRun opens Auditdata Manage to check consumable stock levels. - Open Auditdata Manage and review inventory and stock levels across clinic locations
- Read on hand quantities for receivers, domes, wax guards, and other consumables
- Compare each item against its reorder point or par level per location
- Capture items below par with the model, size, location, and quantity needed
Done when Every consumable below its reorder point is listed with the quantity to order.
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2
QuickBooks - draft the purchase order
- Open QuickBooks and start a purchase order grouped by supplier
- Add each low item with the reorder quantity and the correct supplier
- Save the purchase order as a draft and do not send or email it
- Never submit a purchase order automatically. A manager reviews and sends it
Done when A draft purchase order per supplier is prepared and left unsent for approval.
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3
Telegram - send the internal reorder alert
telegram.org
WebRun opens Telegram to send the internal reorder alert. - Send an internal summary to your operations Telegram channel
- List items below par by location with the quantity needed
- Note which supplier each draft purchase order was prepared for
- Highlight any item that is fully out of stock at a location
Done when The team has a Telegram summary of low stock and the draft purchase orders waiting.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it place orders with suppliers on its own?
No. WebRun saves each purchase order as a QuickBooks draft and never sends or emails it. A manager reviews the quantities and supplier, then sends the order when ready.
How does it know what is running low?
It reads on hand quantities in Auditdata Manage across every location and compares each consumable against its reorder point or par level, flagging anything below the threshold.
Does it handle multiple clinic locations?
Yes. It checks stock per location in Auditdata Manage and groups the reorder needs by location and supplier so each site keeps the receivers and domes it uses.
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