Automated ArcSite Deposit Invoice Alerts
Every morning, WebRun opens ArcSite, finds jobs that need a paid deposit before the crew can be scheduled, checks each deposit invoice's status in Stripe, and posts your office a Slack list of who still owes a deposit and for how long, so nothing gets scheduled on an unpaid job by mistake.
How do I chase unpaid waterproofing job deposits before scheduling?
Every morning, WebRun opens ArcSite and finds jobs that need a paid deposit before the crew can be scheduled, then checks each matching invoice's status in Stripe. It posts your office a Slack list of who still owes a deposit and for how long, so nobody gets scheduled on an unpaid job.
- No crew gets scheduled on a job with an unpaid deposit
- Overdue deposits are flagged the same morning they go stale
- Your office gets one clear chase list instead of checking Stripe by hand
Built for basement waterproofing contractors · office managers · schedulers · bookkeepers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.arcsite.comin a real browser with your saved login - no setup, no API keys. -
1
ArcSite - find jobs awaiting a deposit
arcsite.com
WebRun opens ArcSite to find jobs awaiting a deposit. - Open ArcSite and list jobs marked as requiring a deposit before scheduling
- Capture the customer, job value, and required deposit amount for each
- Skip any job already marked as scheduled
Done when Every job awaiting a deposit is listed with its required amount.
-
2
Stripe - check deposit invoice status
stripe.com
WebRun opens Stripe to check deposit invoice status. - Look up the matching deposit invoice in Stripe for each job
- Read the payment status and how many days it has been outstanding
- Flag any invoice unpaid for three or more days for a reminder
Done when Every job's deposit status is confirmed as paid, pending, or overdue.
-
3
Slack - list who still owes a deposit
slack.com
WebRun opens Slack to list who still owes a deposit. - Post your office a list of jobs with an unpaid deposit
- Show the customer, amount, and days outstanding for each
- Flag the ones closest to their scheduled start date first
Done when Your office has today's list of deposits to chase before scheduling.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment reminders to customers automatically?
No. WebRun only flags overdue deposits and posts an internal Slack list for your office. Sending a reminder or resending the Stripe invoice is left for a person to do.
How does it know a deposit is required before scheduling?
It reads the job's status in ArcSite, so only jobs actually marked as requiring a deposit show up on the chase list, not every open job.
Will a job show up after the deposit is paid?
No. It checks the live invoice status in Stripe each morning, so a job drops off the list the moment its deposit clears.
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