Automated ArcSite Job Photo Archiving
Every night, WebRun opens ArcSite, collects the drawings, takeoffs, and site photos attached to that day's jobs, files a copy of each into the matching customer folder in Google Drive, and logs an index row in Google Sheets with the job, folder link, and file count, so any job's paperwork is one search away.
How do I automatically archive waterproofing job photos and plans?
Every night, WebRun opens ArcSite, collects the drawings, takeoffs, and site photos attached to that day's jobs, and files a copy of each into the matching customer folder in Google Drive. It logs an index row in Google Sheets with the folder link and file count, so any job's paperwork is a single search away the next morning.
- Every job's photos and plans are filed the same night, not weeks later
- Any job's paperwork is one search away instead of a folder hunt
- No job file gets duplicated or lost between systems
Built for basement waterproofing contractors · office managers · project coordinators · estimators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.arcsite.comin a real browser with your saved login - no setup, no API keys. -
1
ArcSite - collect the day's plans and photos
arcsite.com
WebRun opens ArcSite to collect the day's plans and photos. - Open ArcSite and list jobs with activity from today
- Collect each job's drawings, takeoffs, and site photos
- Note the customer name and job address for filing
Done when Every job with activity today has its files collected.
-
2
Google Drive - file them into the customer folder
drive.google.com
WebRun opens Google Drive to file them into the customer folder. - Find or create the customer's folder in Google Drive
- File a copy of each drawing, takeoff, and photo into that folder
- Name each file with the job address and the date
Done when Every collected file sits in its correct customer folder in Drive.
-
3
Google Sheets - index the archive
google.com
WebRun opens Google Sheets to index the archive. - Open the Job Archive Index sheet
- Add a row per job with the folder link and file count
- Flag any job whose files could not be matched to a folder
Done when The index sheet has one row for every job archived that night.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it create duplicate files if a job is archived twice?
No. WebRun checks the index sheet before filing, so a job already archived that day is skipped rather than filed again.
What happens if a job's files cannot be matched to a customer folder?
It flags that job in the index sheet instead of guessing, so you can file it manually and nothing gets lost in the wrong place.
Does it delete anything from ArcSite?
No. WebRun only reads and copies files out of ArcSite. It never deletes or edits anything in your ArcSite job records.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.