How to Automate ArcSite

The drawing made on site is what the price comes from

ArcSite is a drawing and estimating app that a contractor uses standing in the customer's basement, on a tablet, while the customer watches.

That last part is what it is for. In foundation repair, waterproofing, fencing, concrete, roofing and the other trades that price by measurement, the old sequence was to visit, scribble on a pad, drive back to an office and send a number two days later, by which time two competitors had also visited.

So the drawing is the product. A technician walks the perimeter, draws the footprint to scale, marks where the water is coming in, notes the sump location and the discharge run, photographs the crack and puts the markup on the photo. The materials fall out of the drawing because the drawing carries real dimensions, and the price falls out of the materials. The homeowner signs on the same tablet before the van leaves the driveway.

Everything that happens on that job afterwards is anchored to the file made in that hour.

A signed proposal is the start of the paperwork, not the end

The measuring is the fast part. What follows the signature is not.

The material order goes in against what the takeoff said, at whatever the supply house is charging this week rather than what the price book said last spring. If the job needs a permit, that is a county portal, and its status decides when a crew can be scheduled. The manufacturer's warranty on the pump or the membrane wants registering, on a different form for each product line.

Then the jobs that did not sell. A proposal goes out at four in the afternoon and the homeowner says they will talk to their spouse. Two weeks later nobody has talked to anybody. Waterproofing is a considered purchase bought under pressure, and the pressure is rain: a quote that has been sitting for a month gets interesting the night the basement floods again.

And the jobs that did sell keep asking for things. A moisture recheck at ninety days. A warranty transfer when the house is sold. A review that never got requested.

ArcSite

Quotes chased while they are warm Every proposal a week old surfaced with what it was worth, and a follow-up drafted that names the actual job rather than a template.

Permits confirmed before a crew is booked County portal status read for each open application, so scheduling rests on an issued permit instead of an assumption.

Takeoff prices against today's supply house The unit costs a job was bid at set against what your account is charged now, while the job is still open and the margin can move.

Material takeoffs count themselves off the drawing

ArcSite handles the on-site half of that properly, which is the half most software gets wrong.

On-site drawings are the core: a scaled plan drawn on a tablet in the field, with custom shapes for the products a trade actually installs. Material takeoffs come off the geometry, so linear feet of drain tile and the count of pump assemblies are calculated rather than guessed at. Estimates and proposals generate from that takeoff and get signed on the spot, with change orders, invoicing and payments handled from the same record.

Every one of those depends on the drawing, which is exactly right for a field app and exactly where it ends.

The supply house price is on the supply house's site. The permit status is on a county portal. The enquiry that came in this morning is in a form inbox, a business listing's messages or a marketplace account. The manufacturer's warranty registration is another vendor's form. ArcSite is not going to open any of them, and neither is anybody standing in a crawl space.

A quote that knows it has gone cold

The week after a quote goes out is where the money quietly leaks, and it is the easiest week to watch.

Every quote past a week without an answer surfaced with what it was worth and when it went out, and a follow-up drafted that refers to the actual job rather than a template. Wet basement quotes pulled up after heavy rain in the area they were written for, because that is the week the homeowner looks at the water again.

New enquiries collected from wherever they land, the website form, the marketplace account, the messages on a business listing, and answered the same hour instead of the next morning, which in this trade is usually the difference between the job and the competitor's.

Permit applications checked on the county portal so a crew is scheduled against an issued permit rather than hope. Supply house pricing read off your own account and set against the unit costs the takeoff was priced at, so a run of drain tile that moved shows up before the margin does. Ninety day moisture rechecks and warranty registrations tracked against the install date.

Estimators should be measuring, not chasing

An estimator working through two week old proposals is not in anybody's basement, and the basement is where the money is.

WebRun is an AI agent that works a real Chrome browser, signed in as you. It opens ArcSite, the county permit portal, the supply house account, the lead inbox or the review site, reads what is on the screen, and returns the list that matters that morning: quotes going cold, permits issued, prices that moved, homeowners waiting on an answer.

No API has to exist first, which is the point when the systems involved are a county website and a distributor login. It runs on your schedule, you can watch a run and stop it, and every message to a customer is drafted for you.

The workflows below are already built, and each one names what it opens.