Automated Vendor Payout Notifications
When a stall payout clears in Stripe, WebRun matches the payment to that vendor's remittance in Hallpass, and drafts a friendly payment-sent confirmation email in Gmail showing the amount, pay period, and payout reference, left unsent for you to approve before the vendor is told their money is on the way.
How do I automatically notify food hall vendors when their payout is sent?
When a stall payout clears in Stripe, WebRun matches it to that vendor's remittance in Hallpass and drafts a payment-sent confirmation email in Gmail with the amount, pay period, and reference. Every draft stays unsent until you approve it, so vendors get prompt, accurate payment notices only after your review.
- Vendors get a prompt, accurate payment notice after every cleared payout
- Each confirmation is matched to the right stall, period, and reference
- No payment confirmation reaches a vendor without your approval
Built for food hall operators · market hall finance teams · vendor payments teams · multi-vendor venue owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.hallpasshq.comin a real browser with your saved login - no setup, no API keys. -
1
Stripe - detect the cleared payout
stripe.com
WebRun opens Stripe to detect the cleared payout. - Open Stripe and detect payouts that have just cleared to a vendor
- Capture the amount, payout date, and transfer reference for each
- Note the destination account so the payment can be matched to the right stall
Done when Each newly cleared payout is captured with its amount and reference.
-
2
Hallpass - match it to the vendor's remittance
hallpasshq.com
WebRun opens Hallpass to match it to the vendor's remittance. - Open Hallpass and match each cleared payout to the vendor's remittance for the period
- Confirm the net amount and the pay period the payment covers
- Pull the correct vendor contact for the confirmation
Done when Each cleared payout is tied to a vendor, pay period, and contact.
-
3
Gmail - draft the payment-sent confirmation
gmail.com
WebRun opens Gmail to draft the payment-sent confirmation. - Draft a short, friendly payment-sent email confirming the amount, period, and reference
- Address it to the vendor contact and reference the stall
- Save it as an unsent Gmail draft. Do not confirm any payment to a vendor automatically
Done when A Gmail draft confirmation exists for each cleared payout, waiting for your approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the vendor before I have seen it?
No. Every confirmation is saved as an unsent Gmail draft and waits for your approval. WebRun never tells a vendor their payment is sent until you review and send the message.
How does it match a Stripe payout to the right stall?
It reads the payout amount, reference, and destination account in Stripe and matches them to the vendor's remittance for that period in Hallpass, so each confirmation names the correct stall and figures.
What if a payout fails or is reversed?
WebRun only drafts a confirmation for payouts that have actually cleared in Stripe. A failed, pending, or reversed transfer is left alone, so no vendor is told about money that did not arrive.
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