Automated Sage Supplier Payment Runs
Every Monday, WebRun opens Sage, lists every supplier bill due in the next seven days along with anything already overdue, totals what the week costs, puts a payment run slot on your Google Calendar the day before the earliest due date, and posts the approval list to Microsoft Teams for whoever signs off payments.
How do I prepare a weekly supplier payment run from my accounts?
WebRun prepares your supplier payment run every Monday. It lists the Sage bills due in the next seven days plus anything overdue, totals the week, books a payment run slot in Google Calendar, and posts the approval list to Microsoft Teams, while every payment decision stays with a person.
- No supplier bill slips past its due date unnoticed
- The payment run has a date in the diary every week
- Approval happens on one list instead of five screens
Built for bookkeepers · finance managers · small business owners · accounting practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.sbc.sage.comin a real browser with your saved login - no setup, no API keys. -
1
Sage - list bills due this week
sage.com
WebRun opens Sage to list bills due this week. - Open Sage and go to purchases and supplier bills
- Filter to unpaid bills with a due date in the next 7 days, and include anything already overdue
- Record the supplier, reference, amount, and due date for each
- Total the week and note the largest single bill and the oldest overdue one
Done when Every bill due this week and every overdue bill is listed with its amount and due date.
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2
Google Calendar - block the payment run slot
calendar.google.com
WebRun opens Google Calendar to block the payment run slot. - Open the finance calendar
- Add a payment run entry the working day before the earliest due date
- Put the week's total and the number of bills in the entry title
- Skip the entry if a payment run is already booked that week
Done when This week's payment run has a slot in the calendar.
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3
Microsoft Teams - post the approval list
microsoft.com
WebRun opens Microsoft Teams to post the approval list. - Post the approval list to the finance channel
- Show overdue bills first, then bills due this week, with supplier, amount, and due date on each line
- State the total to approve and the calendar date of the payment run
- Leave every bill unpaid in Sage. Approval and payment stay with a person
Done when The finance channel has the approval list for this week's run.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it pay suppliers or mark bills as paid?
No. WebRun never moves money and never changes a bill's status in Sage. It produces the list, books the slot, and a person approves and pays.
Does it contact suppliers?
No. Nothing leaves your business. The approval list is posted only to your internal Microsoft Teams channel.
What about a bill that is queried or disputed?
Mark it in Sage with the status or note you already use for queries and WebRun leaves it off the approval list, showing it in a separate held line instead so it is visible without being paid.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.