Automated iQueue Surgeon Block Fairness Review
Twice a year, WebRun opens LeanTaaS iQueue, compares every surgeon's allocated block hours against their actual case volume, average case length, and waitlist demand, logs the comparison to a Google Sheets fairness table, and emails your medical director a review in Outlook so block allocation decisions are grounded in current data rather than how long a surgeon has held their block.
How do I review whether OR block allocation is fair across surgeons?
Twice a year, WebRun compares every surgeon's allocated block hours in LeanTaaS iQueue against their actual case volume, case length, and waitlist demand, then logs a ranked fairness table to Google Sheets. It emails your medical director a review in Outlook, so block allocation conversations start from current demand data instead of how long a surgeon has held their time.
- Allocation conversations start from ranked demand data instead of tenure or habit
- Surgeons with fewer but longer cases aren't unfairly flagged as under using their block
- No allocation changes automatically. The medical director keeps the final decision
Built for medical directors · OR governance committees · perioperative services leadership · surgical services administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.leantaas.comin a real browser with your saved login - no setup, no API keys. -
1
LeanTaaS iQueue - compare allocated hours to actual demand by surgeon
leantaas.com
WebRun opens LeanTaaS iQueue to compare allocated hours to actual demand by surgeon. - Open LeanTaaS iQueue and go to the Block Utilization and case volume reports
- Pull each surgeon's allocated block hours, actual case volume, average case length, and any waitlist demand for additional time
- Calculate hours allocated per case compared to the group average
- Flag any surgeon whose allocated hours per case sit well above or below that average
Done when Every surgeon's allocated hours are compared against their actual demand and the group average.
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2
Google Sheets - log the fairness comparison table
google.com
WebRun opens Google Sheets to log the fairness comparison table. - Open the surgeon block fairness table
- Add each surgeon's row with allocated hours, actual demand, and how far they sit from the group average
- Sort so the largest gaps, over and under allocated, sit at the top
Done when The fairness table ranks every surgeon by how far their allocation sits from actual demand.
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3
Outlook - email the fairness review to the medical director
microsoft.com
WebRun opens Outlook to email the fairness review to the medical director. - Draft the fairness review as a plain summary table for the medical director
- Keep the review to aggregate hours and case data only, with no patient information
- Email it to the medical director for the next governance discussion
Done when The medical director has the fairness review in their inbox.
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4
Slack - note that the review is ready
slack.com
WebRun opens Slack to note that the review is ready. - Post a short note to the OR leadership channel that this period's fairness review has been emailed
- Mention how many surgeons were flagged as notably over or under allocated
Done when Leadership knows the fairness review is ready for the governance meeting.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun change anyone's block allocation based on this review?
No. It only compares allocated hours to actual demand and ranks the gap. Any change to a surgeon's block allocation is a decision your medical director and governance committee make, not WebRun.
Is this review shared with the surgeons themselves?
No. WebRun emails it only to your medical director. Whether and how individual results are discussed with surgeons remains a leadership decision.
What counts as demand beyond raw case volume?
Average case length and any documented waitlist for additional time, alongside case volume, so a surgeon with fewer but longer cases isn't unfairly flagged as under using their block.
Related templates
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