Automated Senior Living Dining Preference Digest
Every Monday morning, WebRun opens PointClickCare, pulls each active resident's dietary restrictions, texture requirements, food allergies, and dining location preferences, formats a kitchen-ready digest in Google Sheets grouped by dining room and care level, and posts a Slack summary to the dining services team with a link to the sheet.
How do I automate a weekly dietary and dining preference digest for a senior living kitchen?
WebRun opens PointClickCare every Monday morning, pulls each resident's dietary restrictions, food allergies, texture requirements, and dining preferences, and formats a kitchen-ready digest in Google Sheets grouped by dining room. Changes from the past week are highlighted, and a Slack notification with the sheet link reaches the dining services team before menu planning begins.
- The kitchen has a current, grouped dietary digest before Monday menu planning every week
- Dietary order changes from the past seven days are highlighted so kitchen staff never miss an update
- No resident dietary restriction or allergy is overlooked due to a stale or manually compiled list
Built for senior living dining services directors · assisted living kitchen managers · memory care nutrition coordinators · senior housing dietary teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
pointclickcare.comin a real browser with your saved login - no setup, no API keys. -
1
PointClickCare - pull dietary and dining preference data
pointclickcare.com
WebRun opens PointClickCare to pull dietary and dining preference data. - Open PointClickCare and navigate to the Resident Directory or Nutrition section
- Pull each active resident's dietary restrictions (diabetic, low-sodium, cardiac, renal), food allergies, texture requirements (regular, minced, pureed, thickened liquids), and dining location preference
- Flag any residents with a change to their dietary order in the past seven days
- Note residents who require assistance at mealtimes or adaptive dining equipment
Done when Every active resident's current dietary profile and dining preferences are captured.
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2
Google Sheets - format kitchen-ready digest
google.com
WebRun opens Google Sheets to format kitchen-ready digest. - Open the Dining Preference Digest sheet and clear last week's data
- Add a row per resident with their name, room, care level, dining location, dietary restrictions, allergies, texture requirement, and any mealtime assistance notes
- Group rows by dining room and then by care level for ease of use in the kitchen
- Highlight in yellow any resident whose dietary order changed in the last seven days
Done when The Dining Preference Digest sheet is fully updated, grouped by dining room, and changes from the past week are highlighted.
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3
Slack - post to dining services team
slack.com
WebRun opens Slack to post to dining services team. - Post a Slack message to the dining-services channel confirming the weekly digest is updated
- Note the total number of residents with dietary restrictions, the number with a texture requirement, and the number with a change this week
- Include a direct link to the updated Google Sheets digest
Done when The dining services team has a Slack notification and a link to the current week's kitchen digest.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How does it handle residents whose dietary orders changed mid-week?
It runs every Monday and reads the current dietary order from PointClickCare at that moment. Changes made since the previous Monday are highlighted in yellow in the Sheets digest so kitchen staff can see what is different this week.
Can the kitchen team access the sheet without Slack?
Yes. The Google Sheet is a standalone document that any permissioned team member can open directly. The Slack message just notifies the team that the latest version is ready and provides the link.
Does it update any dietary orders or clinical records in PointClickCare?
No. WebRun only reads dietary and preference data from PointClickCare. It does not create, edit, or close any clinical record. All dietary order changes are made by the nursing or dietitian team in PointClickCare.
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