Automated Senior Living Daily Incident Report Digest
Every morning before rounds, WebRun opens PointClickCare, retrieves all incident reports filed in the previous 24 hours, groups them by type (falls, elopements, medication errors, behavioural incidents), appends the data to a running Google Sheet log, and posts a concise digest to the clinical leadership Slack channel.
How do I get a daily fall and incident report digest for a senior living community?
WebRun opens PointClickCare every morning before rounds, retrieves all incident reports filed in the previous 24 hours, and groups them by type: falls, elopements, medication errors, and other. It appends every record to a running Google Sheet log and posts a concise digest to the clinical leadership Slack channel, with urgent follow-up items highlighted at the top.
- Clinical leadership has a grouped incident digest in Slack before morning rounds every day
- Incidents requiring regulatory follow-up are highlighted and never buried
- A running Google Sheet log gives month-over-month fall and incident trends at a glance
Built for senior living directors of nursing · assisted living clinical directors · memory care administrators · senior living risk management teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
pointclickcare.comin a real browser with your saved login - no setup, no API keys. -
1
PointClickCare - retrieve overnight incident reports
pointclickcare.com
WebRun opens PointClickCare to retrieve overnight incident reports. - Open PointClickCare and navigate to the Incident Reporting section
- Filter for incidents with a logged date in the previous 24 hours
- Capture incident type, resident name, location, time, severity, and the filing staff member for each report
- Note any incident marked as requiring immediate follow-up or regulatory notification
Done when All incidents from the last 24 hours are listed with full details and severity flags.
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2
Google Sheets - append to running incident log
google.com
WebRun opens Google Sheets to append to running incident log. - Open the Incident Log sheet and append a new row for each incident with date, type, resident, location, severity, and filing staff
- Update the running totals in the summary tab: falls this month, month over prior month, and open follow-ups
Done when The Incident Log sheet is updated with all overnight incidents and the monthly summary counts are current.
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3
Slack - post morning digest to clinical leadership
slack.com
WebRun opens Slack to post morning digest to clinical leadership. - Post the daily digest to the clinical-leadership Slack channel
- Group incidents by type: falls, elopements, medication errors, and other
- Highlight any incident requiring immediate follow-up or regulatory reporting
- Include a link to the Incident Log sheet for the full record
Done when Clinical leadership has an actionable digest in Slack before morning rounds.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does this replace the formal incident report in PointClickCare?
No. WebRun only reads the reports already filed by staff in PointClickCare and summarises them. It does not create, edit, or close any incident record. All formal documentation stays in PointClickCare.
What if no incidents were filed overnight?
If there are no incidents in the 24-hour window, WebRun posts a brief Slack note confirming a clear overnight and does not append any rows to the Sheet. Leadership still gets confirmation that the run completed.
Can it flag incidents that need regulatory notification?
Yes. It looks for any incident in PointClickCare marked as requiring notification (such as a serious fall with injury) and highlights those at the top of the Slack digest so they are not buried in the summary.
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