Automated Assisted Living Care Level Change Alerts
Every morning, WebRun opens ALIS by Medtelligent, checks recently completed assessments for care-level changes, logs each change in a Google Sheet with the resident name, previous level, new level, and effective date, and posts an internal worklist to Slack so the care and billing teams can act before the next billing cycle.
How do I automatically flag care-level changes from resident assessments in assisted living?
WebRun reviews ALIS by Medtelligent each morning for newly completed assessments, compares the resulting care level to the current billed level, and logs every discrepancy in Google Sheets with resident name, old level, new level, and effective date. It then alerts the care and billing teams in Slack so changes are actioned before the next billing run.
- Care-level changes are flagged the same morning an assessment is completed
- Billing and clinical teams share one Google Sheet log with no manual handoffs
- No care-level discrepancy sits unresolved into the next billing cycle
Built for assisted living directors of care · senior living billing teams · memory care clinical coordinators · senior living operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.medtelligent.comin a real browser with your saved login - no setup, no API keys. -
1
ALIS by Medtelligent - detect care-level changes from assessments
medtelligent.com
WebRun opens ALIS by Medtelligent to detect care-level changes from assessments. - Open ALIS and navigate to the Assessments section
- Filter for assessments completed in the last 24 hours
- Compare the resulting care level to the resident's current billed care level
- Flag any resident where the assessed level differs from the current billed level
Done when Every resident with a care-level discrepancy is identified and listed with both levels and the assessment date.
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2
Google Sheets - log changes with effective dates
google.com
WebRun opens Google Sheets to log changes with effective dates. - Open the Care Level Change log sheet
- Append a new row for each flagged resident with their name, room, previous care level, new care level, effective date, and assigned care coordinator
- Mark each row as Pending so billing and clinical staff can update it to Actioned when complete
Done when Every care-level change is logged in Sheets with full context and an Actioned status field.
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3
Slack - alert care and billing teams
slack.com
WebRun opens Slack to alert care and billing teams. - Post a summary to the care-ops Slack channel listing each flagged resident and their level change
- Include the effective date and a direct link to the Google Sheet log
- Highlight any changes that need to be reflected before the billing run date
Done when The care and billing teams have an actionable Slack alert with the full change list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it update the care level or billing record automatically?
No. WebRun flags and logs the discrepancy. A care coordinator or billing staff member reviews the Sheets log and makes the update in ALIS themselves. This keeps a human in the loop for every clinical and financial change.
How far back does it check for completed assessments?
It checks assessments completed in the previous 24 hours by default, so running each morning ensures no completed assessment is missed between runs.
What if the care level change has already been actioned by staff?
If the billed care level in ALIS already matches the assessed level, no flag is generated. WebRun only surfaces genuine discrepancies where the two values differ.
Related templates
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