Automated Ramp Mileage Reimbursement Review
Every Monday, WebRun opens Ramp, pulls all mileage reimbursement requests submitted in the past week, checks each against your configured IRS reimbursement rate and maximum per-trip mile thresholds, logs all submissions in a Google Sheet, and posts a ranked approval list to Slack so managers can review and approve in one session.
How do I automatically review Ramp mileage reimbursement requests each week?
WebRun pulls all pending Ramp mileage reimbursement submissions each Monday, checks each against your IRS rate and per-trip mileage cap, logs every result in Google Sheets, and posts a clean versus flagged approval list to Slack. Managers review and approve in one session instead of hunting through individual claims.
- All mileage claims reviewed against IRS rate and mileage caps before approval
- Managers approve a week of claims in one Slack session
- Google Sheet builds a full audit trail of mileage reimbursements
Built for finance managers · HR teams · operations leads · controllers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.ramp.com/expensesin a real browser with your saved login - no setup, no API keys. -
1
Ramp - pull pending mileage reimbursement submissions
ramp.com
WebRun opens Ramp to pull pending mileage reimbursement submissions. - Open Ramp and navigate to Expenses, filter to mileage reimbursement submissions pending approval
- Record employee name, submission date, trip description, miles claimed, and reimbursement amount for each
- Check each claim against your configured IRS rate and per-trip mile maximum
- Flag claims that exceed the per-trip maximum or use an incorrect rate for review
Done when All pending mileage claims are listed with plausibility-check results and flags noted.
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2
Google Sheets - log all submissions with plausibility check results
google.com
WebRun opens Google Sheets to log all submissions with plausibility check results. - Open the Mileage Reimbursement Log sheet (or create it on first run)
- Append a row for each submission with employee, date, miles, amount, and check result
- Mark flagged items in red for easy visual identification by managers
Done when Sheet has this week's mileage submissions logged with plausibility check results.
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3
Slack - post approval list to managers
slack.com
WebRun opens Slack to post approval list to managers. - Post the week's mileage approval list to the manager Slack channel, clean claims first, flagged items at the bottom
- Include employee, miles, amount, and flag reason for each item
Done when Managers have this week's mileage approval list in Slack, clean and flagged items separated.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun approve or pay mileage claims automatically?
No. WebRun checks and lists the claims for human review. All approvals and reimbursements are made by a manager in Ramp. No payment is triggered without a human decision.
How does it check plausibility?
It applies your configured IRS reimbursement rate and a per-trip maximum mileage threshold. Claims outside those parameters are flagged in the list. You set the rules once during setup.
Can it handle submissions from multiple offices or regions?
Yes. All pending mileage submissions in Ramp are included regardless of employee location or department, so managers see the full company-wide week in one list.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.