Automated New Consignor Onboarding Emails
When a new consignor is created in SimpleConsign, WebRun immediately drafts a personalized welcome email with your store policies, consignment terms, and intake scheduling instructions, then pings your team in Slack so nothing slips through the cracks on busy drop-off days.
How do I automatically onboard new consignors with a welcome email?
When a new consignor is added in SimpleConsign, WebRun drafts a personalized welcome email with your store policies, consignment terms, and intake instructions, then alerts your team in Slack. Staff approve and send the email, so every new consignor gets a consistent, professional first impression without manual work.
- Every new consignor receives a consistent, personalized welcome on day one
- Staff are alerted in Slack and never miss a new consignor sign-up
- No welcome email goes out before a team member reviews it
Built for consignment shop owners · resale boutique managers · secondhand store staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.simpleconsign.comin a real browser with your saved login - no setup, no API keys. -
1
SimpleConsign - detect new consignor record
simpleconsign.com
WebRun opens SimpleConsign to detect new consignor record. - Detect a newly created consignor record in SimpleConsign
- Capture the consignor's name, email address, contact number, and any notes entered at intake
- Retrieve the consignor's assigned split rate and contract terms from their profile
Done when The new consignor's details and contract terms are captured and ready for the welcome email.
-
2
Gmail - draft personalized welcome email
gmail.com
WebRun opens Gmail to draft personalized welcome email. - Draft a personalized welcome email addressed to the new consignor by name
- Include your store's consignment policies, split rate, and consignment period length
- Add intake scheduling instructions and any item-acceptance guidelines
- Save the email as a draft for staff review before sending
Done when A Gmail draft welcome email is ready for the new consignor, awaiting staff approval.
-
3
Slack - alert team to new consignor
slack.com
WebRun opens Slack to alert team to new consignor. - Post a Slack notification to your team channel with the new consignor's name and contact details
- Include a note on any special terms or high-volume intake flagged during sign-up
- Tag the staff member assigned to onboarding for this consignor
Done when Your team has a Slack alert with the new consignor's details and a prompt to approve and send the welcome email.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the welcome email to the consignor automatically?
No. The welcome email is saved as a Gmail draft and held for staff review. A team member approves and sends it, ensuring the message is accurate before the consignor sees it.
Can it include the consignor's specific split rate in the email?
Yes. WebRun reads the consignor's assigned terms directly from SimpleConsign and includes their individual split rate and consignment period in the draft.
What if we add consignors in bulk at a drop-off event?
WebRun queues a draft for every new record created in SimpleConsign, so even a batch of new consignors added in one session each gets their own personalized welcome email draft.
Related templates
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