Automated MedHub Rotation Change Notices
Every hour, WebRun opens MedHub, checks for any rotation block, swap, or reassignment made since the last run, updates the affected resident's Google Calendar with the new block dates and site, and drafts a change notice in Outlook that the chief resident can review and send.
How do I notify residents automatically when their rotation schedule changes in MedHub?
WebRun checks MedHub every hour for rotation block changes, swaps, and reassignments. When it finds one, it updates the affected resident's Google Calendar with the new block and site, and drafts a change notice in Outlook, left unsent for the chief resident to review, so every schedule change is calendared and communicated correctly.
- Calendar updates land within the hour of any MedHub schedule change
- Chief residents review a ready notice instead of writing one from scratch
- No resident finds out about a rotation change from a hallway conversation
Built for chief residents · GME schedulers · residency program coordinators · academic medical centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.medhub.comin a real browser with your saved login - no setup, no API keys. -
1
MedHub - check for rotation schedule changes
medhub.com
WebRun opens MedHub to check for rotation schedule changes. - Open MedHub and check the rotation schedule for changes made in the last hour
- Capture the resident, the old block, the new block, the site, and the effective date
- Note whether the change was a swap, a reassignment, or a coverage fill
Done when Every schedule change made this hour is listed with the old and new block details.
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2
Google Calendar - update the affected resident's calendar
calendar.google.com
WebRun opens Google Calendar to update the affected resident's calendar. - Open the affected resident's rotation calendar
- Remove or update the old block entry and add the new block with its site and dates
- Add a matching entry to the chief resident's master schedule calendar
Done when The resident's calendar and the master schedule both reflect the new block.
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3
Outlook - draft the change notice
microsoft.com
WebRun opens Outlook to draft the change notice. - Draft a short change notice naming the old block, the new block, and the effective date
- Address it to the affected resident with the chief resident copied
- Save it as a draft for the chief resident to review and send, never send it directly
Done when A review-ready change notice draft exists for every schedule change this hour.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will the resident be notified without anyone checking it first?
No. WebRun only drafts the change notice in Outlook and leaves it unsent. The chief resident reviews it for accuracy before it goes to the resident.
How quickly does a schedule change show up?
Within the hour. WebRun checks MedHub every hour, so a change made in the morning has an updated calendar and a draft notice ready well before the day is out.
Does it update the resident's personal calendar app too?
It updates the resident's Google Calendar directly, which most residents already sync to their phone, so the new block shows up wherever they already check their schedule.
Related templates
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