Automated Lease Payment Reconciliation
Every evening, WebRun opens Odessa to capture all payments received that day, cross-checks each one against the corresponding line in QuickBooks, flags any amount or posting mismatches, and sends your finance team a clean reconciliation digest in Slack so the books close with no surprises.
How can I automatically reconcile equipment lease payments with my accounting ledger?
WebRun reads every payment posted in Odessa each evening and cross-checks it against the QuickBooks accounts-receivable ledger. Matched items are counted and totalled; any amount or reference mismatch is flagged in a Slack digest so your finance team can investigate before the books close.
- Discrepancies are caught the same evening, not at month-end
- Finance team gets a clean matched count in Slack every night
- No manual cross-referencing between Odessa and QuickBooks
Built for equipment finance controllers · lease accounting teams · CFOs · portfolio operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.odessainc.comin a real browser with your saved login - no setup, no API keys. -
1
Odessa - capture payments received today
odessainc.com
WebRun opens Odessa to capture payments received today. - Open Odessa and filter the payment register to today's date
- Export the list of received payments with contract number, lessee, amount, and posting date
- Note any payments flagged as unallocated or pending clearance
Done when All payments received today in Odessa are captured with their full details.
-
2
QuickBooks - cross-check ledger entries
- Open QuickBooks and navigate to the accounts-receivable register for today
- Match each Odessa payment to its corresponding QuickBooks line by contract reference
- Flag any line where the amounts differ by more than $0.01 or where no matching entry exists
Done when Every Odessa payment is matched or flagged against the QuickBooks ledger.
-
3
Slack - post reconciliation digest
slack.com
WebRun opens Slack to post reconciliation digest. - Post a reconciliation digest to the finance Slack channel listing matched count, total matched amount, and any discrepancies
- For each discrepancy, include the contract number, Odessa amount, QuickBooks amount, and the gap
- Mark the digest with a green tick if fully reconciled or a red flag if discrepancies exist
Done when Finance team has tonight's reconciliation digest in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it make any changes to QuickBooks entries?
No. WebRun reads both systems and reports mismatches. It never creates, edits, or deletes any entry in QuickBooks or Odessa.
How small a discrepancy does it catch?
Any difference greater than one cent is flagged by default. You can raise the threshold to ignore rounding differences below a set amount.
What happens on days with no payments?
If Odessa shows no payments received today, WebRun posts a short 'no payments today' note to Slack so the team knows the run completed cleanly.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.