Automated Beverage Distributor Order Exception Flags
Every morning before routes lock, WebRun opens VIP, scans orders for exceptions such as pricing gaps, minimum violations, and substitution flags, groups them by severity, and posts the worklist to Slack while logging each exception in Google Sheets for tracking.
How do I automatically flag order exceptions in my beverage distribution system before routes lock?
WebRun scans every order in VIP each morning before routes lock, flags exceptions such as missing pricing, minimum violations, and substitution needs, and posts a severity-sorted worklist to Slack. Each exception is also logged in Google Sheets so your team can track resolution status and spot recurring patterns.
- Every order exception surfaced before routes lock each morning
- Reps and operations team notified by exception type with no manual review
- Recurring exception patterns visible in Google Sheets for root-cause fixes
Built for beverage distributors · operations managers · route accounting teams · beer and wine wholesalers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
apps.vtinfo.com/beveragein a real browser with your saved login - no setup, no API keys. -
1
VIP - scan orders for exceptions
vtinfo.com
WebRun opens VIP to scan orders for exceptions. - Open VIP and filter today's orders to those with an exception status
- Categorize each exception: missing price, below-minimum order, substitution needed, or credit hold
- Capture the order number, account name, rep, exception type, and blocking status
- Sort by severity so the most route-blocking exceptions appear first
Done when All today's order exceptions are listed with type, severity, and blocking status.
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2
Slack - post exception worklist
slack.com
WebRun opens Slack to post exception worklist. - Post the exception worklist to the operations channel, sorted from most to least critical
- Tag the assigned rep for each exception so they know which ones are theirs to resolve
- Include a count of exceptions by type for the operations manager
Done when Operations team has the full exception worklist in Slack before routes lock.
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3
Google Sheets - log exceptions for tracking
google.com
WebRun opens Google Sheets to log exceptions for tracking. - Append each exception as a row with date, order number, account, type, and resolution status
- Leave the resolution column blank so the team can mark it as resolved during the day
- Update the exception frequency tracker to surface recurring patterns
Done when All exceptions are logged in Google Sheets for same-day resolution tracking.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it resolve exceptions automatically?
No. WebRun identifies and surfaces each exception with its type and severity. Resolving the exception, such as updating a price or approving a substitution, is done by your team in VIP.
What kinds of exceptions does it catch?
It catches missing or mismatched pricing, orders below the account minimum, items flagged for substitution, and orders blocked by a credit hold. The list grows as you tell WebRun what else to watch for.
What if the same account triggers exceptions repeatedly?
The Google Sheets log tracks frequency by account and exception type, making it easy to spot systemic issues that need a root-cause fix rather than a daily workaround.
Related templates
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