Automated Practice Fusion Biologic Injection Recall
Every Monday, WebRun opens Practice Fusion and scans patients on biologic injection protocols for allergy conditions such as severe asthma or chronic urticaria, identifies those whose next injection date has passed without a recorded visit, drafts a recall outreach message for staff to review, and posts an overdue-biologic list to Slack.
How do I automatically recall allergy patients who are overdue for their biologic injection?
WebRun opens Practice Fusion every Monday, finds allergy patients on biologic injection protocols such as dupilumab or omalizumab who are overdue for their next dose, drafts a recall message for each in Gmail for staff review, and posts the overdue list to Slack ranked by days overdue. No message reaches a patient until a staff member approves it.
- Biologic overdue patients are identified weekly, not discovered when they call with a flare
- Staff start Monday with a ranked list of patients to recall, sorted by days overdue
- Drafted recall emails cut outreach preparation time to minutes per patient
Built for allergy and immunology clinics · allergy nurses · medical office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
static.practicefusion.com/apps/ehrin a real browser with your saved login - no setup, no API keys. -
1
Practice Fusion - identify patients overdue on biologic injection protocol
practicefusion.com
WebRun opens Practice Fusion to identify patients overdue on biologic injection protocol. - Open Practice Fusion and find patients with active prescriptions for biologic allergy medications (dupilumab, omalizumab, mepolizumab, or similar)
- Check the last recorded injection or administration date for each patient
- Flag patients whose next scheduled injection date has passed with no recorded visit
- Capture patient name, biologic drug name, last injection date, days overdue, and prescribing provider
Done when Every patient overdue on their biologic injection protocol is identified with days overdue and drug details.
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2
Gmail - draft recall outreach for staff review
gmail.com
WebRun opens Gmail to draft recall outreach for staff review. - Draft a recall email for each overdue patient in the clinic's approved tone
- Include that their scheduled treatment is past due and invite them to contact the clinic to reschedule
- Leave each draft unsent in Gmail for staff to review before sending to the patient
- Never send patient health or medication information externally without staff approval
Done when One draft recall email per overdue patient is saved in Gmail awaiting staff review.
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3
Slack - post overdue biologic injection list to clinic channel
slack.com
WebRun opens Slack to post overdue biologic injection list to clinic channel. - Post the overdue biologic injection list to the allergy clinic Slack channel
- Sort by days overdue, most overdue first
- Include each patient's biologic drug and days since last injection
- Note total drafted recall emails awaiting staff review in Gmail
Done when Staff have the weekly overdue biologic list in Slack and know how many recall drafts await their review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact patients about their overdue biologic injection automatically?
No. Every recall message is drafted in Gmail and left unsent for a staff member to review and approve. Patient health information including medication details is never transmitted externally without explicit staff approval.
Which biologic drugs does it track?
You configure the list of biologics to track when setting up the run. Common examples for allergy practices include dupilumab, omalizumab, mepolizumab, benralizumab, and tezepelumab. WebRun looks for active prescriptions for these drugs in Practice Fusion.
What if the patient received their injection at a different clinic?
WebRun can only read injection records logged in Practice Fusion. If a patient had their injection elsewhere and it has not been documented, they will appear on the list. Staff reviewing the draft can confirm with the patient before sending.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.