Automated Three-Way Match Exceptions
Every morning, WebRun opens Restaurant365, compares each new vendor invoice to its purchase order and receiving record, finds where price, quantity, or units do not line up, and posts you a Slack worklist of the mismatched invoices with the exact discrepancy on each, largest dollar impact first.
How do I flag invoices that fail three-way match automatically?
Every morning, WebRun runs the three-way match in Restaurant365, comparing each vendor invoice to its purchase order and receiving record. It posts AP a Slack worklist of invoices where price, quantity, or units do not line up, ranked by dollar impact, so overcharges and short deliveries are caught before the invoice is approved, not after it is paid.
- Overcharges and short deliveries are caught before the invoice is approved
- AP works the costliest mismatches first, ranked by dollar impact
- Every disputed invoice stays a human decision, never auto-settled
Built for AP clerks · restaurant controllers · purchasing managers · multi-unit finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
my.restaurant365.comin a real browser with your saved login - no setup, no API keys. -
1
Restaurant365 - run the three-way match
restaurant365.com
WebRun compares each invoice to its PO and receiving record in Restaurant365. - Open Restaurant365 AP and pull each new vendor invoice with its purchase order and receiving record
- Compare invoiced price, quantity, and unit of measure against the PO and what was received
- Capture every line where price, quantity, or units do not match, with the dollar gap
Done when Every new invoice has been matched against its PO and receiving, with mismatches captured.
-
2
Slack - post the exception worklist
slack.com
WebRun posts the three-way match exception worklist to Slack. - Post a worklist of invoices that failed three-way match with the vendor and the exact discrepancy
- Rank by dollar impact so the costliest mismatches sit at the top
- Leave every flagged invoice for AP to resolve, never approve or dispute it automatically
Done when AP has today's three-way match exception worklist in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve or dispute invoices on its own?
No. WebRun only flags invoices that fail three-way match and posts them for AP. A person decides whether to approve, hold, or dispute each one, so nothing is settled or contested automatically.
What counts as a three-way match failure?
Any invoice line where the price, quantity, or unit of measure does not match the purchase order and the receiving record. WebRun shows the exact gap so AP knows whether it is an overcharge or a short delivery.
Does it rank the exceptions?
Yes. WebRun sorts the worklist by dollar impact so the costliest mismatches are handled first, instead of AP working through a flat list where a large overcharge sits behind a rounding difference.
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