Automated Corporate Booking Follow-Ups
Every Monday, WebRun reviews your corporate inquiry log in Google Sheets, identifies leads that have gone more than three days without a reply, drafts a personalised follow-up email in Gmail for each one, and posts the queue to Slack for your team to approve before sending.
How do I automatically follow up on corporate team-building inquiries for my escape room?
WebRun reviews your corporate inquiry log in Google Sheets every Monday, finds leads that have had no reply for more than three days, drafts a personalised follow-up email in Gmail for each one, and posts the queue to Slack for staff approval. Inquiries more than seven days old are flagged as high priority so the hottest leads get attention first.
- No corporate inquiry sits unanswered for more than three days
- Personalised follow-up drafts ready for approval every Monday
- High-priority aged leads flagged so staff focus where it matters most
Built for escape room owners · venue managers · sales managers · entertainment venue operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - identify stale corporate inquiries
google.com
WebRun opens Google Sheets to identify stale corporate inquiries. - Open the corporate inquiry tracking sheet and filter rows with status Pending or No Reply
- Identify inquiries where the last contact date is more than three days ago
- Capture the company name, contact name, email, group size, and any notes on their requirements
Done when Every stale corporate inquiry is listed with full contact and requirements details.
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2
Gmail - draft personalised follow-up emails
gmail.com
WebRun opens Gmail to draft personalised follow-up emails. - Draft a personalised follow-up email for each stale inquiry, addressing the contact by name
- Reference the original inquiry, mention your team-building packages and room options, and include availability
- Leave each email as a draft in Gmail, not scheduled or sent
Done when A personalised follow-up draft exists in Gmail for every stale corporate inquiry.
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3
Slack - queue drafts for approval
slack.com
WebRun opens Slack to queue drafts for approval. - Post a summary of stale inquiries to the sales channel with the company name, contact, and days since last reply
- List the number of drafts created in Gmail and prompt staff to review
- Flag any inquiry that is more than seven days old as high priority
Done when Staff have a Slack summary with draft count and priority flags for the week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send follow-up emails to corporate contacts without my approval?
No. WebRun saves every follow-up as a Gmail draft and posts a Slack summary for your team to review. Nothing is sent until a staff member opens Gmail and approves each email, keeping all outbound communication in human hands.
How do I track which inquiries have been followed up?
WebRun reads the last contact date from your Google Sheets inquiry log. After a follow-up is sent, update the date and status in the sheet and WebRun will exclude that lead from future runs automatically.
Can it handle inquiries for different group sizes and room combinations?
Yes. Each draft email is personalised using the group size and requirements you have logged in Google Sheets, so the message references the right package options rather than sending a generic corporate pitch.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.