Automatic Weekly Lesson Plan Reminders
Every Friday, WebRun checks Teaching Strategies GOLD for each classroom's current curriculum objectives, confirms which teachers have posted next week's lesson plan to Google Drive, and posts a reminder to anyone missing in Microsoft Teams.
Automatic Tuition Autopay Failure Alerts
Every morning, WebRun checks Procare for failed autopay charges, confirms in Teaching Strategies GOLD that the child is still actively enrolled, and posts a follow up list to your billing admin in Slack.
Automatic Preschool Re-enrollment Reminders
Every Monday, WebRun checks Teaching Strategies GOLD for currently enrolled families approaching their re-enrollment deadline, prepares next year's contract in DocuSign, and drafts a reminder email in Gmail for the director to send.
Automatic Parent Teacher Conference Scheduling
Every Monday, WebRun pulls each child's latest progress notes from Teaching Strategies GOLD, finds open slots on the teacher's Google Calendar, and drafts a conference invite in Gmail for the family, ready for the teacher to send.
Automated GOLD Kindergarten Readiness Reports
Each month, WebRun pulls every child's assessment data from Teaching Strategies GOLD, drafts a plain language readiness report in Google Docs, and leaves it attached to an email in Gmail for the teacher to review and send home.
Automated GOLD Learning Plan Updates
Every month, WebRun pulls each child's individualized goal progress from Teaching Strategies GOLD, drafts the updated plan in Google Docs, and shares it with the support team in Microsoft Teams for review before it's finalized.
Automatic Immunization Record Expiry Alerts
Every Monday, WebRun checks each enrolled child's roster status in Teaching Strategies GOLD against the immunization records on file in Google Drive, and drafts a reminder in Gmail for the office to send to any family with an expiring record.
Automated GOLD Family Observation Requests
Each month, WebRun checks Teaching Strategies GOLD for children missing family input, drafts a request with a Google Forms link in Gmail for the office to send, and tracks who responds.
Automatic Preschool Waitlist Follow-ups
Every Monday, WebRun checks each classroom's current roster in Teaching Strategies GOLD for open seats by age group, matches them against your Google Sheets waitlist, and drafts an offer email in Gmail for the director to send.
Automated GOLD Developmental Milestone Alerts
Every Monday, WebRun reviews each child's latest checkpoint ratings in Teaching Strategies GOLD, flags anyone rated below the expected range for their age band, and posts a milestone digest to your teaching team in Slack.
Automated GOLD Portfolio Photo Uploads
Every night, WebRun reviews the day's classroom photos in Google Drive, matches each one to the right child, and stages it into that child's Teaching Strategies GOLD portfolio for a teacher to publish.
Automatic Classroom Ratio Compliance Alerts
Every hour, WebRun checks each classroom's headcount in Teaching Strategies GOLD against the staff on shift in Google Calendar, and alerts the director in Slack the moment a room drifts out of ratio.