Automated iClassPro Waiver Form Reminders
Every morning, WebRun checks iClassPro for students missing a signed waiver or safety form ahead of their next class, drafts a reminder campaign in Mailchimp for those families, and emails the front desk a same day list of who still needs to sign.
Automated iClassPro Tuition Autopay Alerts
Every morning, WebRun checks iClassPro for tuition autopay charges that failed overnight, logs each one to a Google Sheet, and drafts a payment update text for each family in Twilio so staff can follow up before the balance grows.
Automated iClassPro Skill Evaluation Reports
Every Monday, WebRun pulls the past week's skill evaluation notes from iClassPro, compiles them into a Google Sheet by class, and drafts a personalized progress report email for each family in Gmail for coaches to review before sending.
Automated iClassPro Sibling Discount Drafts
When a second child from the same family enrolls in iClassPro, WebRun checks the household's active enrollments, drafts a sibling discount confirmation email for the family in Gmail, and pings billing on Telegram to key in the adjusted rate.
Automated iClassPro Open Gym Booking Reminders
Every afternoon, WebRun checks iClassPro for open gym sessions booked for the next day, drafts a friendly reminder text for each family in Twilio, and updates the gym's Google Calendar with expected headcount so staff can plan the floor.
Automated iClassPro Equipment Safety Checklists
Every morning before opening, WebRun builds a pre-open safety checklist in Google Sheets from the day's scheduled classes in iClassPro, and pings staff on Telegram if the checklist is not completed before the first class starts.
Automated iClassPro Makeup Class Scheduling
Every morning, WebRun checks iClassPro for students who missed a class and still have an open makeup window, drafts a makeup slot offer for each family in Gmail, and posts a Slack list to staff with the ones expiring soonest.
Automated iClassPro Tryout Signup Confirmations
Every Monday, WebRun pulls the week's competition team tryout signups from iClassPro, drafts a confirmation campaign in Mailchimp with tryout details, and posts the roster to Slack so coaches know who to expect.
Automated iClassPro Class Waitlist Alerts
When a cancellation opens a spot in iClassPro, WebRun finds the next waitlisted family for that class and level, drafts a text offer in Twilio, and pings staff on Telegram so the spot gets offered before it sits empty.
Automated iClassPro Camp Enrollment Reports
Every Monday, WebRun pulls the upcoming camp week's enrollment numbers from iClassPro, compiles them into a Google Sheet by day and age group, and posts a capacity summary to Slack so staff can plan coaches and supplies.
Automated iClassPro Birthday Party Confirmations
When a new birthday party is booked in iClassPro, WebRun blocks the party room and coach on the gym's Google Calendar and drafts a confirmation email with the package details for staff to review and send.
Automated iClassPro Belt Progression Alerts
Every night, WebRun checks iClassPro for belt or rank level ups coaches logged that day, drafts a congratulations text for each family in Twilio, and posts the day's promotions to Slack so coaches can see who leveled up.