Turn competition team tryout signups into a ready roster
Every Monday, WebRun opens iClassPro, pulls every competition team tryout signup from the past week, drafts a confirmation email campaign in Mailchimp with the tryout date, time, and what to bring, and posts the full roster to Slack so coaches can prepare for who is showing up.
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How do I automatically confirm ninja gym competition team tryout signups?
WebRun pulls every competition team tryout signup from iClassPro each Monday, drafts a confirmation campaign in Mailchimp segmented by tryout session, and posts the full roster to Slack for coaches. Staff review and send the campaign, so every family gets accurate tryout details and coaches walk in knowing exactly who to expect.
- Coaches get a full tryout roster every Monday before tryout day
- Confirmation emails stay accurate because they are segmented by session
- No campaign goes out until a staff member reviews it
Built for ninja warrior gyms · obstacle training gyms · competitive youth teams · gym coaches
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - pull the week's tryout signups
iclasspro.com How to Automate iClassPro
WebRun opens iClassPro to pull the week's tryout signups. - Open iClassPro and pull every competition team tryout signup from the past 7 days
- Capture each athlete's name, age group, current level, and parent contact
- Group signups by the tryout date and time they registered for
Done when The week's tryout signups are listed and grouped by session.
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2
Mailchimp - draft a confirmation campaign
mailchimp.com How to Automate Mailchimp
WebRun opens Mailchimp to draft a confirmation campaign. - Draft a confirmation campaign to the signed up families with the tryout date, time, and what to bring
- Segment the campaign by tryout session so each family gets the right details
- Save the campaign as a draft. Do not schedule or send until staff approves it
Done when A draft confirmation campaign is ready in Mailchimp for every tryout session.
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3
Slack - post the roster to coaches
slack.com How to Automate Slack
WebRun opens Slack to post the roster to coaches. - Post the full roster to the coaches channel grouped by tryout session and age group
- Note the total signups per session so coaches can plan space and staffing
- Flag any session that is unusually small or large compared to last cycle
Done when Coaches have the full tryout roster in Slack ahead of tryout day.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation emails without me?
No. WebRun drafts the campaign in Mailchimp and leaves it unscheduled. A staff member reviews the details and sends it, so nothing reaches families automatically.
How does it group signups by tryout session?
It reads the session date and time each family selected in iClassPro and segments the Mailchimp campaign and Slack roster to match, so details stay accurate for each group.
Can coaches see the roster before tryout day?
Yes. The Slack roster posts every Monday with the full week's signups, so coaches have time to plan space and staffing before tryouts start.
Related templates
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