Automated Teachworks Visa Enrollment Letters
Whenever a student requests a visa enrollment or attendance letter, WebRun pulls their record from Teachworks, drafts a formatted letter in Google Docs, and prepares a Gmail draft for staff to review, sign, and send.
Automated Teachworks Tuition Installment Reminders
Every morning, WebRun finds students on installment plans in Teachworks, checks each balance in QuickBooks, and drafts a polite reminder email for every installment due soon or overdue.
Automated Teachworks Teacher Availability Reminders
Every Monday, WebRun checks Teachworks and Google Calendar for teachers who have not confirmed next week's availability, and posts a reminder digest to the staff Slack channel.
Automated Teachworks Semester Re-Enrollment Nudges
Every Monday, WebRun finds students whose semester ends within the next few weeks and who have not re-enrolled in Teachworks, drafts a personalized WhatsApp nudge for each family, and posts staff a list of who still needs to renew.
Automated Teachworks Placement Test Scheduling
When a new student inquires, WebRun logs the placement test request in Teachworks, books an open slot with an available teacher on Google Calendar, and drafts a confirmation email for staff to review and send.
Automated Teachworks Multilingual Invoice Drafts
Once a month, WebRun finds international families due to be billed in Teachworks, translates the invoice notes into each family's preferred language with DeepL, and drafts the itemized invoice in QuickBooks for staff to check and send.
Automated Teachworks Makeup Lesson Rebooking
Every morning, WebRun finds lessons that were missed or cancelled in Teachworks, finds a matching open slot with the same teacher on Google Calendar, and drafts a WhatsApp message proposing the makeup time for staff to send.
Automated Teachworks Level Progression Tracking
Every Monday, WebRun reads each student's latest assessment scores in Teachworks, logs level changes to a Google Sheets tracker, and tells the academic team in Slack who is ready to progress.
Automated Teachworks Class Roster Balancing
Every morning, WebRun pulls every group class roster from Teachworks, flags classes that are under or over their target size in Google Sheets, and posts a balance report to the academic team on Telegram.
Automated Teachworks Course Completion Certificates
Every night, WebRun finds students who completed a course level in Teachworks, designs a personalized certificate in Canva, and drafts a congratulatory email with the certificate attached.
Automated Teachworks Conversation Club Signups
Every Monday, WebRun sees who signed up for this week's conversation club in Teachworks, balances the groups by level in Google Sheets, and drafts a WhatsApp confirmation for each student.
Automated Teachworks Attendance No Show Alerts
Every morning, WebRun finds yesterday's unexcused no-shows in Teachworks, alerts the academic team in Slack, and drafts a friendly check-in email for each affected family.