Automated Teachworks Makeup Lesson Rebooking
Every morning, WebRun opens Teachworks to find lessons that were missed or cancelled, checks Google Calendar for a matching open slot with the same teacher, and drafts a WhatsApp message proposing the makeup time for staff to review and send.
How do I automatically rebook missed language lessons with the same teacher?
Every morning, WebRun scans Teachworks for lessons missed or cancelled the day before, finds a matching open slot with the same teacher on Google Calendar, and drafts a WhatsApp message proposing the makeup time. Staff review and send each draft, so students get a fast rebooking offer without any message going out unapproved.
- Missed lessons get a rebooking offer the same morning instead of days later
- Teachers keep their calendar full without chasing students themselves
- No rebooking slot is double booked while a student is deciding
Built for language schools · ESL academies · private language tutors · online language academies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.teachworks.comin a real browser with your saved login - no setup, no API keys. -
1
Teachworks - find lessons needing a makeup
teachworks.com
WebRun opens Teachworks to find lessons needing a makeup. - Open Teachworks and filter yesterday's sessions to cancelled or missed
- Exclude any lesson already flagged as a no-show requiring a policy review
- Capture the student, teacher, subject, and original lesson length for each
Done when Every lesson needing a makeup is listed with its original details.
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2
Google Calendar - find a matching open slot
calendar.google.com
WebRun opens Google Calendar to find a matching open slot. - Open the teacher's calendar and find the next open slot that matches the lesson length
- Prefer a slot within the same week as the missed lesson
- Hold the proposed slot so it is not booked by someone else while awaiting confirmation
Done when A proposed makeup slot exists for every missed lesson.
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3
WhatsApp - draft the rebooking message
whatsapp.com
WebRun opens WhatsApp to draft the rebooking message. - Draft a WhatsApp message to the student proposing the makeup date and time
- Ask the student to confirm or suggest an alternative
- Save the message as a draft for staff to review and send. Never auto-send a rebooking offer
Done when A draft rebooking message is ready in WhatsApp for every missed lesson.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message students without staff review?
No. Every rebooking offer is saved as a WhatsApp draft. A staff member checks the proposed time and sends it themselves, so no student receives a message WebRun sent on its own.
What if the teacher has no open slot that week?
WebRun looks further out on the calendar until it finds a matching opening and notes in the draft that the offer is outside the usual week, so staff can adjust before sending.
Does it handle the actual rescheduling in Teachworks?
No. It proposes and holds a slot on the calendar. Once the student confirms, staff or the student through their portal finalizes the booking in Teachworks.
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