Automated iClassPro Skill Evaluation Reports
Every Monday, WebRun opens iClassPro, pulls every skill evaluation coaches logged in the past week, compiles the scores and notes into a Google Sheet organized by class, and drafts a personalized progress report email for each family in Gmail, ready for the coach to review and send.
How do I automatically turn coach skill evaluations into parent progress reports?
WebRun pulls every skill evaluation coaches logged in iClassPro over the past week, compiles the scores and notes into a Google Sheet organized by class, and drafts a personalized progress report for each family in Gmail. Coaches review and send the reports, so parents get an accurate, encouraging update without anyone writing reports from scratch.
- Every family gets a progress report within a week of evaluation
- Coaches spend minutes reviewing a draft instead of writing from scratch
- Score drops are highlighted in the tracking sheet automatically
Built for ninja warrior gyms · obstacle training gyms · gym coaches · program directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.iclasspro.comin a real browser with your saved login - no setup, no API keys. -
1
iClassPro - pull the week's skill evaluations
iclasspro.com
WebRun opens iClassPro to pull the week's skill evaluations. - Open iClassPro and pull every skill evaluation or progress note logged in the past 7 days
- Capture the student, class, skill assessed, score or level, and coach's note
- Group entries by class and by student
Done when The week's evaluations are captured with scores and coach notes for every student.
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2
Google Sheets - compile scores by class
google.com
WebRun opens Google Sheets to compile scores by class. - Append the week's evaluations to the tracking sheet, one row per student per skill
- Organize the sheet by class so coaches can review a full roster at once
- Highlight any student whose score dropped from the prior evaluation
Done when The tracking sheet reflects every evaluation from the week, organized by class.
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3
Gmail - draft a progress report for each family
gmail.com
WebRun opens Gmail to draft a progress report for each family. - Draft a personalized progress report for each family summarizing the skills assessed and the coach's notes
- Keep the tone encouraging and specific to that student's session
- Save each report as a draft. Do not send until the coach reviews it
Done when A draft progress report is ready in Gmail for every evaluated student's family.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email parents without a coach reviewing the report first?
No. WebRun drafts every progress report in Gmail and leaves it unsent. The coach reviews and sends it, so the wording and tone always get a human check first.
Where do the skill scores come from?
They come directly from the evaluation notes and levels coaches already log in iClassPro during or after class. WebRun does not assess skills itself, it only compiles what coaches recorded.
Can we use the Google Sheet for our own tracking?
Yes. It is organized by class with one row per student per skill, so you can filter, sort, or export it for your own progress tracking outside of iClassPro.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.